Receptionist - Part Time (28 Hours Biweekly)

Job summary

Answer and redirect incoming calls, take messages, greet and assist visitors, and manage internal and external mail and courier arrangements. Schedule meeting rooms, update phone and distribution lists, maintain an organized reception area, and provide administrative support as needed.

Job details

Description Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. Human Focus – Creativity - Excellence We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today! Reporting to the General Manager, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner. Key Responsibilities To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner; To redirect calls as appropriate and take clear, concise messages when required; To greet, assist and direct all visitors; To pick up and sort internal mail; To stamp, deliver and maintain mail machine for external mail; To prepare packages and arrange courier pick up; To arrange meeting room schedule and bookings; To update phone and distribution lists; To maintain a clean, safe, fully stocked and well organized reception area; To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.); To complete other duties as assigned; To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity. Schedule includes evenings, weekends and holidays. Qualifications Above average interpersonal, oral and written communication skills; Previous experience in reception is considered an asset; Must exhibit professional and polished telephone manner; Ability to handle multiple tasks at once, work under pressure, and meet deadlines; Highly organized and detail focused; Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail) Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.

What you’ll do

Answer and redirect incoming calls, take messages, greet and assist visitors, and manage internal and external mail and courier arrangements. Schedule meeting rooms, update phone and distribution lists, maintain an organized reception area, and provide administrative support as needed.

Requirements

Strong interpersonal, oral, and written communication skills and a professional telephone manner are required; previous reception experience is an asset. Candidates should be organized, detail-focused, able to multitask under pressure and meet deadlines, and proficient in Microsoft Office.

Listed skills

• interpersonal communication · Preferred
• written communication · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Interpersonal Communication
• Oral Communication
• Written Communication
• Telephone Etiquette
• Call Handling
• Visitor Assistance
• Message Taking
• Mail Handling
• Courier Coordination
• Meeting Room Scheduling
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Organization
• Attention to Detail
• Multitasking

Job areas

• Administrative
• Customer Service & Support
• Healthcare
• Hospitality

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