Real Estate Administrative Assistant

Job summary

Manage CRM records, coordinate real estate transactions and listings, communicate with clients, and organize buyer tours and email. Prepare marketing materials, manage social media and website content, plan events, and help improve team processes and daily operations.

Job details

This role is for an experienced Real Estate Admin! You love being the person behind the scenes who keeps a busy real estate team organized, supported, and moving forward. Helping Realtors deliver an exceptional experience to their clients is something you genuinely enjoy! You’re naturally organized, proactive, and resourceful. You don’t wait to be told what needs to be done - You anticipate what’s coming next, solve problems before they become problems, and take pride in getting the details right. You’re dependable, collaborative, and someone your team can count on. Technology comes naturally to you, too. You’re comfortable working with spreadsheets, documents, digital platforms, and online tools, and you’re always looking for ways to create smarter systems, templates, and processes that make everyone’s day a little easier. Most importantly, you bring a positive, can-do attitude to the role. You’re professional without being overly formal, confident without needing the spotlight, and calm when things get busy. About The Team We’re a successful and thoughtful team of real estate professionals looking for someone to join our tight team. You’ll play an important role in keeping our day-to-day operations running smoothly, supporting the team, and identifying opportunities to improve how we work. While experience and technical skills are important, personality and fit matter just as much to us. We value hard work, collaboration, initiative, and people who genuinely care about doing a great job. In return, we offer competitive compensation, a supportive team environment, and the opportunity to become an important part of something we’re building for the long term. We’d love to hear from you! Send us your resume and let’s chat... What Sets Us Apart Confidential hiring process Monday to Friday, 9 am- 5 pm - NO EVENING OR WEEKEND WORK! Competitive wages Paid vacation A collaborative, supportive team environment Compensation: $57,000 - $67,000+ yearly DOE Qualifications Demonstrates the ability to complete detailed, high-quality work efficiently and accurately Strong organizational skills with the ability to prioritize and manage multiple responsibilities at once Thrives in a dynamic, team-oriented environment and is willing to jump in wherever needed - no task is considered above or below you Naturally proactive, with a constant focus on improving both the client experience and internal processes. You’re always thinking, “How can we make this better?” Excellent interpersonal skills with strong verbal and written communication Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and general internet-based tools and systems Responsibilities CRM Management Transaction & Listing Coordination Client Communication Buyer Tour Coordination Email Management Marketing Preparation Social Media & Website Management Event Planning

What you’ll do

Manage CRM records, coordinate real estate transactions and listings, communicate with clients, and organize buyer tours and email. Prepare marketing materials, manage social media and website content, plan events, and help improve team processes and daily operations.

Requirements

The role calls for an experienced, highly organized and proactive administrator who can manage multiple responsibilities while producing accurate, high-quality work. Strong interpersonal and written communication skills, a collaborative approach, and proficiency with Microsoft Office and internet-based tools are required.

Benefits

• Paid Vacation • Collaborative and Supportive Team Environment

Listed skills

• written communication · Preferred
• Organization · Preferred
• CRM Management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Process Improvement · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Prioritization
• Attention to Detail
• Proactive Problem-Solving
• Process Improvement
• Written Communication
• Verbal Communication
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• CRM Management
• Transaction Coordination
• Listing Coordination
• Client Communication
• Email Management

Job areas

• Administrative
• Sales
• Marketing