Administrative Assistant (m/f/x)

Job summary

Manage correspondence, filing systems, databases, appointments, meetings, data entry, and communications with internal and external stakeholders. Support the management team by preparing reports, presentations, and other documents and handling general administrative tasks.

Job details

Administrative Assistant (m/f/x) Join a forward-thinking team in Welland where your organizational talent becomes the heartbeat of our daily operations. We invite you to shape an environment where efficiency and professional excellence meet. Our Mission We aim to streamline corporate processes through precise administrative support and proactive coordination to ensure long-term operational success for our partners and teams. Your Key Responsibilities You manage the full spectrum of office correspondence including emails and phone calls. You maintain and optimize organized filing systems and digital databases in Welland. You schedule appointments and coordinate internal meetings with high attention to detail. You assist in the preparation of professional reports, presentations, and essential documents. You support the management team with general administrative tasks to ensure smooth workflows. You handle data entry tasks with a focus on accuracy and system integrity. You act as a central communication point for internal and external stakeholders. You contribute to a stable work environment starting May 2026. What Makes You a Great Fit You possess one to two years of experience in an administrative or clerical role. You demonstrate a very good command of the English language (C1 level). You have expert-level proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook. You offer exceptional organizational skills and the ability to prioritize complex tasks. You maintain a proactive mindset and a strong commitment to detail-oriented work. You bring good communication skills to handle diverse professional interactions. Why join us? We offer a permanent full-time position with a secure career outlook. You will benefit from professional growth opportunities and a supportive, collaborative atmosphere that values your contribution. Our team culture is built on mutual respect and excellence. Apply Now Submit your application through our quick online portal today. We look forward to meeting you.

What you’ll do

Manage correspondence, filing systems, databases, appointments, meetings, data entry, and communications with internal and external stakeholders. Support the management team by preparing reports, presentations, and other documents and handling general administrative tasks.

Requirements

Candidates should have one to two years of administrative or clerical experience and C1-level English proficiency. Expert-level knowledge of Microsoft Word, Excel, and Outlook, along with strong organizational, prioritization, communication, and attention-to-detail skills, is expected.

Benefits

• Professional Growth Opportunities • Supportive Collaborative Atmosphere • Permanent Full-Time Employment

Listed skills

• document preparation · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• report preparation · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Correspondence
• Filing Systems
• Digital Database Management
• Appointment Scheduling
• Meeting Coordination
• Report Preparation
• Presentation Preparation
• Document Preparation
• Data Entry
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Organization
• Prioritization
• Communication
• Attention to Detail

Job areas

• Administrative