Executive Assistant

Caressant Care is seeking a highly organized, proactive, and results-oriented Executive Assistant to provide a full range of administrative support and coordination to our Executive Team and the operations of our Long-Term Care and Retirement Homes. Location Woodstock, Ontario (Corporate Office) Time Type Full Time About Caressant Care For over 50 years, Caressant Care has created a comfortable, caring home environment for our residents across Ontario, where they receive high-quality care. We proudly serve over 1,500 residents across our 15 long-term care homes and 10 retirement homes. Operating primarily in small towns, Caressant Care creates tight-knit communities where everyone knows and looks out for one another. At Caressant Care, we prioritize our employees' well-being and provide opportunities to learn and grow, whether they are experienced professionals or just starting. Join our team and experience fulfilling, impactful work that brings joy to your life and the lives of others. What We Offer… At the core of our workforce is a passion for people, fostering a culture that embraces diverse perspectives, experiences, and beliefs. A caring and comfortable space for our residents, their families and our employees. Learning and growth opportunities for professionals at all stages of their careers. Competitive wages and benefits. What You Bring… Post-Secondary education in Business Administration, Health Administration, Project Management, Office Administration, or a related discipline. Minimum 3-5 years of progressive experience in project coordination, executive support, healthcare administration, operations, or a related role. Strong proficiency with Microsoft Excel, Word, PowerPoint, Outlook, Teams, Forms, and Sharepoint. Demonstrated ability to develop and maintain spreadsheets, trackers, dashboards, reports, and project management tools. Strong analytical skills with the ability to organize and interpret data. Excellent written communication skills and ability to prepare polished reports, correspondence, and presentations. Exceptional organizational skills with demonstrated ability to manage multiple projects, deadlines, and competing priorities. Strong attention to detail and commitment to accuracy. Ability to work independently, with minimal supervision. Strong interpersonal skills and ability to work effectively with executives, home leadership teams, and external partners. Demonstrated discretion and professionalism when handling confidential or sensitive information. Experience within Long-Term Care, Retirement Living, healthcare, or another regulated environment is strongly preferred. Knowledge of the Ontario Long-Term Care and/or Retirement Home sectors and associated government and regulatory structures is considered a strong asset. The salary range is $65,000 - $67,500 based on experience and qualifications. The incumbent is required to work at the Head Office location Monday - Friday during regular business hours. If this resonates with you, we would love to have a conversation about you joining our team! Please apply using the form below. At Caressant Care, we focus on hiring individuals whose skills and abilities will contribute most to our organization’s success and who also mirror the communities in which we operate. All qualified candidates are encouraged to apply, regardless of their ethnic and cultural background, disabilities, sexual orientation, gender identity or expression. If you have questions or require accommodations during the application process, please email [email protected] or call 519-539-0408. We thank all applicants for their interest; however, we will contact only those selected for further consideration.

Provide comprehensive administrative support and coordination to the Executive Team and operations of Long-Term Care and Retirement Homes. This includes managing projects, preparing polished reports, and maintaining data trackers and dashboards.

Requires post-secondary education in Business or Health Administration and 3-5 years of experience in executive support or healthcare operations. Proficiency in Microsoft Office Suite and experience in regulated healthcare environments is strongly preferred.

• Competitive wages • Benefits

• Data analysisPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Project managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Executive Support
• Project Coordination
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Microsoft Forms
• Microsoft Sharepoint
• Data Analysis
• Written Communication
• Organizational Skills
• Interpersonal Skills
• Confidentiality
• Healthcare Administration

• Administrative
• Healthcare
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level