Executive Assistant

The Carefirst Family Health Team (FHT) is seeking full-time permanent Executive Assistant to join our innovative, interdisciplinary team dedicated to delivering high-quality, community-based care. About Us Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists. We have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives. Our “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient‑centred care across the continuum. We work closely with Carefirst Seniors & Community Services Association to provide truly integrated services. On‑site & Integrated Programs/Services include: * Ontario Health atHome (formerly Home and Community Care Support Services) * MINT Memory Clinic * Ontario Structured Psychotherapy (OSP) Program * Specialist Clinics: psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology Clinic Locations We currently operate five well-established clinics across Scarborough, Markham, Richmond Hill, and Stouffville and continue to expand in Markham to support continued growth and community needs. Current clinic locations: * 300 Silver Star Blvd, Scarborough (Midland / McNicoll) * 420 Hwy 7 East, Richmond Hill (West Beaver Creek / Hwy 7) * 360 Highway 7 East, Richmond Hill (Highway 7 / Chalmers Rd) * 105 Gibson Centre, Markham (Steeles Ave East/Warden Ave) * 37 Sandiford Drive, Stouffville (Stouffville Main St/Sandiford Dr) Upcoming new clinic locations: * Unionville Commons Seniors Hub, Markham (Unionville Main Street/Highway 7 East) Employees will be assigned to a location that aligns with the operation needs, with occasional rotation to support clinic operations. We are currently seeking a Executive Assistant to fill a new position at our Family Health Team. Terms: Full Time Permanent Pay range: $48,000 - $60,000 annually Responsibilities: * Prepare executive documents, Ministry reports and funding proposals in support of Senior Management * Establish and maintain rapport with Board of Directors, its Committee and other organizations * Assist in quality assurance activities, such as Accreditation and Quality Improvement Plan * Assist in developing the FHT's programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee * Coordinate meetings with internal and external stakeholders * Create and develop administrative documents as required Requirements: * Bachelor degree in Business Administration or a related field * Superior writing and communication skills * Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality * Ability to work independently and collaboratively within a fast-paced environment * Organization and time management skills; ability to prioritize tasks * Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset * A valid vulnerable sector police record check completed within one year Benefits: * Dental Care * Extended Health Care * HOOPP * Comprehensive Orientation Program * Training and Education Subsidy Application Deadline: August 31, 2026 Interested applicants may apply through Carefirst’s careers page, Indeed, or by emailing [email protected] [[email protected]] Carefirst is an equal opportunity employer. We are also committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

The Executive Assistant will prepare executive documents, Ministry reports, and funding proposals while maintaining rapport with the Board of Directors. They will also assist in quality assurance activities and coordinate meetings with internal and external stakeholders.

Candidates must hold a Bachelor degree in Business Administration or a related field and possess superior writing and communication skills. The role requires the ability to handle sensitive information with discretion and the capacity to work both independently and collaboratively.

• Dental Care • Extended Health Care • HOOPP • Comprehensive Orientation Program • Training and Education Subsidy

• Time managementPreferred
• Quality assurancePreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Executive Support
• Report Writing
• Stakeholder Management
• Quality Assurance
• Accreditation
• Time Management
• Communication
• Confidentiality
• Diplomacy
• Administrative Support
• Policy Development
• Meeting Coordination
• Chronic Disease Management
• Rapport Building
• Tactfulness
• Support Services
• Ethical Standards And Conduct
• Quality Improvement
• Physical Therapy
• Psychiatry
• Audiology
• Business Administration
• Management
• Cantonese Chinese
• Cardiology
• Mandarin Chinese
• Podiatry
• Diabetes Mellitus
• Endocrinology
• English Language
• Optometry
• Geriatrics
• Gynecology
• Innovation
• Psychotherapy
• Operations
• Primary Care
• Rheumatology
• Prioritization

• Administrative
• Healthcare
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week