Office Clerk

About the role The Office Clerk is responsible for providing secretarial, clerical and administrative support in order to ensure that the services are provided in an effective and efficient manner. What you’ll do here * Assists in the compilation, distribution, storage and archiving of study related documentation (may include controlled forms). * Archiving. * Photocopying, filing and file management. * Maintain pertinent databases with up to date study information. * Preparing conference rooms for client visits. * Acts as a back-up to the receptionist as requested. * Acts as SOP custodian as requested. What you’ll need to succeed * High School Diploma completed. * Able to follow direction and work well within a team. * Good organizational and interpersonal skills. * Must have high attention to detail. * Bilingual (French and English, both written and spoken). * Intermediate computer skills. Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Office Clerk including, but not limited to, for the following reasons: * The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies. What we offer * Candidate must be available between 25 and 37,5 hours per week. * This position requires on‑site presence at our Laval location (575 Armand‑Frappier), as well as occasional on‑site presence at our Montréal location (1200 Beaumont). Both sites are accessible by public transit, and employees have access to complimentary parking. Altasciences offers a wide range of benefits to help employees live healthy and satisfying lives, both on and off the job. Altasciences benefits include * Health/dental/vision insurance plans * RRSP with employer match * Paid vacation and statutory vacations * Paid sick leave and bereavement leave * Employee assistance and telehealth programs Altasciences’ Incentive Programs Include: * Training & Development Programs * Employee Referral Bonus Program

The Office Clerk provides essential secretarial and administrative support, including document archiving, file management, and database maintenance. They also assist with conference room preparation and provide backup support for the reception desk.

Candidates must have a completed High School Diploma and possess strong organizational and interpersonal skills. Proficiency in both English and French is required, along with intermediate computer skills and high attention to detail.

• Health insurance • Dental insurance • Vision insurance • RRSP with employer match • Paid vacation • Statutory vacations • Paid sick leave • Bereavement leave • Employee assistance program • Telehealth programs • Training and development programs • Employee referral bonus program

• Administrative SupportPreferred
• interpersonal skillsPreferred
• Attention to detailPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Secretarial support
• Clerical support
• Document archiving
• File management
• Database maintenance
• Receptionist backup
• SOP management
• Organizational skills
• Interpersonal skills
• Attention to detail
• Bilingualism
• Computer skills
• Administrative Support
• Bilingual (French/English)
• Clerical Works
• Customer Service
• Clinical Research
• Computer Literacy
• Training And Development
• Employee Assistance Programs
• English Language
• File Management
• French Language
• Interpersonal Communications
• Legislation
• Telehealth
• Filing
• Enthusiasm
• Detail Oriented

• Administrative
• Healthcare
• Science & Research
• Office Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

38 hours per week