Receptionist / Administrator

Job summary

The receptionist/administrator will serve as the primary point of contact for visitors and callers while providing essential administrative support to various departments. Responsibilities include managing correspondence, maintaining office records, assisting with financial documentation, and coordinating office activities.

Job details

Receptionist / Administrator Capital I Industries Inc. Location: Tisdale, Saskatchewan Position: Full-Time, Permanent Schedule: Monday to Friday About Capital I Industries Capital I Industries Inc. is a Saskatchewan based manufacturer specializing in high quality motor grader attachments and industrial equipment. For more than 35 years, we have built our reputation on practical solutions, quality workmanship, dependable service, and strong relationships with our customers. As we continue to strengthen and grow our business, we are looking for a professional, organized, and dependable Receptionist / Administrator to join our team in Tisdale. The Opportunity The Receptionist / Administrator is often the first point of contact for our customers, suppliers, employees, and visitors. This position combines front office reception with administrative support and plays an important role in keeping our office organized and running efficiently. We are looking for someone who is friendly and professional, takes ownership of their responsibilities, pays attention to detail, and is willing to help wherever needed. Key Responsibilities Greet customers, suppliers, visitors, and employees in a professional and welcoming manner. Answer and direct incoming telephone calls and general inquiries. Monitor general company email and route inquiries to the appropriate person or department. Receive, sort, and distribute incoming mail, courier packages, and other correspondence. Prepare outgoing mail and courier shipments as required. Provide general administrative support to management and other departments. Prepare, format, scan, file, and maintain company documents and records. Assist with data entry and maintaining accurate electronic and paper filing systems. Assist with purchase orders, invoices, packing slips, and other administrative documentation as required. Support basic accounts payable and accounts receivable administration when required. Assist with meeting coordination, employee communications, company events, and other office activities. Maintain office supplies and coordinate replenishment as needed. Help maintain an organized, professional, and welcoming front-office environment. Maintain confidentiality when handling employee, customer, financial, and company information. Assist with other administrative duties and special projects as assigned. Qualifications & Experience The successful candidate will ideally have: Previous experience in reception, office administration, customer service, or a similar role. Strong verbal and written communication skills. Professional telephone and customer service skills. Strong organizational skills with excellent attention to detail. Ability to prioritize multiple tasks and meet deadlines. Good computer skills, including Microsoft Outlook, Word, and Excel. Experience with ERP, accounting, CRM, or business software is considered an asset. Experience in a manufacturing, industrial, agricultural, equipment, or similar business environment is considered an asset. Ability to work independently while also contributing as part of a team. A professional and positive approach when dealing with customers, suppliers, employees, and visitors. What We're Looking For Beyond experience, we are looking for someone who demonstrates the behaviours that matter at Capital I: Own It – Take responsibility for your work, follow through on commitments, and help solve problems. Think. Solve. Deliver. – Understand what needs to be done, find practical solutions, and deliver accurate work on time. Stronger Together – Work collaboratively and treat customers, coworkers, and suppliers with honesty and respect. Better Every Day – Take pride in your work, stay open to learning, and look for ways to improve how things are done. Zero Harm – Put safety first and contribute to a safe, respectful, and professional workplace. What We Offer Full-time, permanent employment. Competitive compensation based on experience and qualifications. Benefits package. Employee Share Purchase Plan. Stable, Saskatchewan-based employment with an established manufacturing company. A collaborative environment where employees can make a meaningful contribution. Opportunities to learn, develop, and take on additional responsibilities as the company grows. How to Apply If you are organized, dependable, professional, and enjoy being the person who helps keep an office running smoothly, we would like to hear from you. Please submit your resume outlining your relevant experience and qualifications. We thank all applicants for their interest. Only candidates selected for an interview will be contacted. Capital I Industries Inc. is committed to providing a respectful, safe, and inclusive workplace.

What you’ll do

The receptionist/administrator will serve as the primary point of contact for visitors and callers while providing essential administrative support to various departments. Responsibilities include managing correspondence, maintaining office records, assisting with financial documentation, and coordinating office activities.

Requirements

The ideal candidate should have previous experience in office administration or customer service and possess strong organizational and communication skills. Proficiency in Microsoft Office software is required, with experience in ERP or accounting systems considered an asset.

Benefits

• Benefits package • Employee Share Purchase Plan

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Office administration
• Customer service
• Communication skills
• Organizational skills
• Attention to detail
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Data entry
• Accounts payable
• Accounts receivable
• Meeting coordination
• Time management
• Confidentiality
• Office Supply Management
• Employee Communications
• Industrial Equipment
• Administrative Support
• Workplace Inclusivity
• Office Administration
• Organizational Skills
• Ability To Meet Deadlines
• Follow Through
• Administrative Functions
• Accounts Payable
• Accounts Receivable
• Accounting
• Agricultural Equipment
• Customer Relationship Management
• Business Software
• Management
• Customer Service
• Communication
• Computer Literacy
• Data Entry
• Enterprise Resource Planning
• Front Office
• Invoicing
• Coordinating
• Filing
• Prioritization
• Greeting Customers
• Detail Oriented
• Honesty

Job areas

• Administrative
• Customer Service & Support
• Manufacturing
• Finance & Accounting
• Receptionist/Administrator
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks