Receptionist I

Job summary

The receptionist acts as the primary point of contact for visitors and vendors while managing incoming calls and routing them to the appropriate parties. Additional duties include administrative tasks such as filing, typing, scheduling conference rooms, and preparing productivity reports.

Job details

Overview Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. Responsibilities Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party Greet outside visitors in a professional manner May sign for incoming and outgoing packages; route to appropriate party Use internal paging system Call for car service or messenger as requested by client May perform filing, typing and other administrative duties as requested by client Assist various departments with mass mailings May receive and route faxes May schedule conference room based on client requests and order catering as needed Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site Prepare monthly production and volume reports in order to measure productivity and prepare billing charges Qualifications High school Diploma or equivalent 2 years direct experience as a receptionist Some prior experience working in a professional office environment, preferred Able to operate various office equipment Basic computer skills required (Word, PowerPoint) Ability to perform routine functions of various equipment and systems (internal phone directory, office directory, as well as photocopying, color copying, faxing, etc.) Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines PHYSICAL DEMANDS Physical activity required including bending, reaching, prolonged periods of sitting May lift and/or move up to 10 lbs What We Offer: Competitive pay & benefits! Comprehensive training and development programs that prepare employees to advance from within. A company focused on creating a positive work and client environment. Employee discounts on entertainment, products, and services nationwide! Come Join Our Team!

What you’ll do

The receptionist acts as the primary point of contact for visitors and vendors while managing incoming calls and routing them to the appropriate parties. Additional duties include administrative tasks such as filing, typing, scheduling conference rooms, and preparing productivity reports.

Requirements

Candidates must possess a high school diploma or equivalent and at least two years of direct receptionist experience. Proficiency in basic computer skills and the ability to operate standard office equipment are required.

Benefits

• Competitive pay • Comprehensive training and development programs • Employee discounts

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Filing · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Switchboard operation
• Customer service
• Administrative support
• Microsoft Word
• Microsoft PowerPoint
• Office equipment operation
• Filing
• Typing
• Data entry
• Communication
• Professionalism
• Time management
• Office Equipment
• Ability To Meet Deadlines
• Administrative Functions
• Billing
• Customer Service
• Computer Literacy
• Training And Development
• Office Automation
• System Call
• Wireless Paging Systems
• Switchboard Operator

Job areas

• Administrative
• Customer Service & Support
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks