Administrative Assistant

City : Vancouver State : British Columbia (CA-BC) Country : Canada (CA) Requisition Number : 47189 A Day in the Life: As an Administrative Assistant, you are the backbone of day-to-day office operations, providing critical administrative and organizational support to leaders and teams across the business. From coordinating schedules and arranging travel to preparing reports and managing office processes, you help ensure work flows efficiently and professionally. Your ability to stay organized, communicate effectively, and support multiple priorities contributes directly to a productive and well-run workplace. What You'll Be Doing: Serve as the first point of contact for incoming calls and visitors, responding to routine inquiries and directing requests as appropriate. Manage and coordinate appointment calendars for managers and team members. Prepare and distribute meeting agendas, coordinate meeting logistics, and support meeting administration. Arrange business travel, accommodations, and related logistics. Prepare, edit, and format documents, reports, spreadsheets, presentations, and correspondence. Maintain filing systems and records in accordance with company retention requirements. Order and manage office supplies to support efficient office operations. Receive, sort, and distribute incoming and outgoing correspondence. Support accounts payable processes, including invoice submission, voucher preparation, and purchase card reconciliation. Maintain office equipment and assist with general office administration activities. Skills/Experience Requirements: Minimum of three (3) years of related administrative or office support experience. High school diploma (Grade 12) or equivalent required. Administrative/Business Office Certificate or Certificate in Administration preferred. Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and database systems. Excellent interpersonal, written, and verbal communication skills. Proven ability to work effectively in a collaborative team environment. Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail. Ability to handle confidential information with professionalism and discretion. Bunge offers a variety of benefits including health and wellness plans, retirement contribution and paid vacation/holidays. At Bunge (NYSE: BG), our purpose is to connect farmers to consumers to deliver essential food, feed and fuel to the world. As a premier agribusiness solutions provider, our team of ~34,000 dedicated employees partner with farmers across the globe to move agricultural commodities from where they’re grown to where they’re needed—in faster, smarter, and more efficient ways. We are a world leader in grain origination, storage, distribution, oilseed processing and refining, offering a broad portfolio of plant-based oils, fats, and proteins. We work alongside our customers at both ends of the value chain to deliver quality products and develop tailored, innovative solutions that address evolving consumer needs. With 200+ years of experience and presence in over 50 countries, we are committed to strengthening global food security, advancing sustainability, and helping communities prosper where we operate. Bunge has its registered office in Geneva, Switzerland and its corporate headquarters in St. Louis, Missouri. Learn more at Bunge.com. Every day our people exemplify these values, which represent Bunge at its core: • We Are One Team – Collaborative, Respectful, Inclusive• We Lead The Way – Agile, Empowered, Innovative• We Do What’s Right – Safety, Sustainability, With Integrity If this sounds like you, join us! We value and invest in people who believe in our purpose and are excited to live it every day – people who are #ProudtoBeBunge

The Administrative Assistant serves as the primary point of contact for office operations, managing schedules, travel, and meeting logistics. They also handle document preparation, office supply management, and support accounts payable processes.

Candidates must have at least three years of related administrative experience and a high school diploma or equivalent. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.

• Health and wellness plans • Retirement contribution • Paid vacation • Paid holidays

• Time managementPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office operations
• Schedule coordination
• Travel arrangements
• Report preparation
• Microsoft Office
• Word
• Excel
• Outlook
• PowerPoint
• Database systems
• Communication skills
• Organizational skills
• Time management
• Attention to detail
• Confidentiality
• Report Writing
• Office Supply Management
• Accounts Payable Processing
• Office Equipment
• Procurement Cards
• Office Administration
• Database Systems
• Professionalism
• Organizational Skills
• Microsoft Excel
• Agile Methodology
• Reconciliation
• Spreadsheets
• Communication
• Document Formatting
• Food Security
• Innovation
• Invoicing
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Presentations
• Travel Arrangements
• Verbal Communication Skills
• Filing
• Prioritization
• Agricultural Commodities
• Detail Oriented

• Administrative
• Agriculture
• Logistics
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week