Casual - Administrative Assistant

Casual/On-Call; hours vary depending on coverage needs Summary The Casual Administrative Assistant provides administrative and clerical support to ensure smooth daily operations. Working on an as-needed basis, this role requires flexibility, attention to detail, and the ability to quickly adapt to different tasks and departments. Specific Responsibilities Provide reception coverage, including answering phones, greeting visitors, and responding to inquiries. Writing, editing and proofreading documents, correspondence, memos, proposals and reports as required. Maintain electronic and physical filing systems. Assist with scheduling meetings and preparing meeting materials. Support data entry, record-keeping, and database updates. Respond to internal/external inquiries and forward to the appropriate staff. Coordinate travel requests and distribute notices and confirmations as required. Complete payment of invoices, travel, expense claims, etc. Maintain office files, equipment, and order office supplies when necessary. Maintain a clean and well-organized work environment. Perform other administrative tasks as assigned. Qualifications Certificate in Administrative Services from a recognized college, or an equivalent combination of at least two years of related experience, education, and training. Strong knowledge of general office procedures, practices, and office equipment operations. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), internet navigation, and database management. Ability to work independently and in a team environment. Excellent interpersonal, organizational and time management skills. Understanding of First Nations culture, customs, values, and traditions is required. Fluency in a First Nations language is considered an asset. Experience working with First Nations Communities or within a First Nations organization is considered an asset. Applicants must provide current criminal records and child abuse registry checks. Must have flexible availability to work on short notice. Interested applicants are invited to submit their cover letter identifying the position applying for, qualifications, and resume, along with three professional references (including a most recent employer reference) to: Human Resources Department Assembly of Manitoba Chiefs 14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3 For best results submit your application to BambooHR https://manitobachiefs.com/about/job-opportunities/ We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted. Incomplete and late applications will not be considered. Preference will be given to First Nations people. If successful, applicants will be asked to verify citizenship documentation issued by a First Nation or government-issued documentation or affirmation from the Inuit, Métis, or non-status Indigenous community with which they identify. Please visit our website at www.manitobachiefs.com

The Casual Administrative Assistant is responsible for providing essential administrative and clerical support to maintain smooth daily operations, working on an as-needed basis across various tasks and departments. Specific duties include managing reception coverage, handling correspondence, maintaining filing systems, and supporting data entry and scheduling needs.

Candidates must possess a Certificate in Administrative Services or equivalent experience, along with strong knowledge of general office procedures and proficiency in Microsoft Office applications. A required understanding of First Nations culture, customs, values, and traditions is necessary, along with flexible availability for short-notice work.

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Clerical Support
• Reception Coverage
• Answering Phones
• Greeting Visitors
• Writing
• Editing
• Proofreading
• Filing Systems
• Scheduling Meetings
• Data Entry
• Record-Keeping
• Database Updates
• Inquiry Response
• Travel Coordination
• Invoice Processing

• Administrative
• Social Services
• Government & Public Sector

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week