Office Manager / Executive Assistant

Artifact Group is seeking a highly organized, discreet and proactive professional to support its ownership team. This role is dedicated to assisting the owners with both business and personal administrative matters, separate from hotel operations. We’re looking for someone who takes pride in moving things forward and delivering results. You are optimistic, resourceful and confident, with the judgment and initiative to navigate a wide range of responsibilities and solve problems independently. You thrive in a fast-paced, entrepreneurial environment and enjoy working closely with decision-makers. Flexibility, discretion and the ability to adapt quickly to changing priorities are essential. Key Responsibilities Manage inboxes, including organizing, prioritizing and following up on incoming emails and communications. Manage calendars and meetings, including coordinating schedules and resolving conflicts. Coordinate business and personal travel, including domestic and international arrangements. Support awards submissions, including research, coordination and deadline management. Coordinate press-related requests and communications, as required. Facilitate office communications with internal teams, partners and external contacts. Research vendors, obtain information and quotes, and coordinate outreach and follow-up. Support the planning and coordination of Artifact quarterly and seasonal events. Coordinate the shipping and receiving of packages, documents and materials. Support internal initiatives and special projects, ensuring priorities, deadlines and follow-ups are managed effectively. Prepare and review correspondence, presentations, documents and other communications. Handle sensitive and confidential information with a high level of discretion. Anticipate needs, manage changing priorities and respond effectively to last-minute requests. Support the owners’ professional and social media presence and communications. What We’re Looking For 2–5 years of experience supporting senior executives, business owners or an entrepreneurial leadership team. Exceptional organizational and time-management skills, with strong attention to detail. A proactive, resourceful and hands-on approach, with a strong sense of ownership and follow-through. Confident, positive and comfortable taking initiative and working independently. Ability to manage multiple priorities and remain composed as needs and schedules evolve. Strong judgment, discretion and professionalism when handling confidential matters. Excellent written and verbal communication skills. Comfortable using social media in a professional environment. Comfortable leveraging AI tools to improve efficiency, productivity and quality of work. Bilingual in French and English, both written and spoken. What We Offer Full-time or part-time opportunity, depending on the candidate’s experience and availability. Competitive salary: $70,000–$85,000 for a full-time position, based on experience and qualifications. Part-time compensation will be adjusted accordingly. Hybrid work environment, with up to 2 days of remote work per week. Group insurance program. RRSP & DPSP. Hotel discounts at Artifact Group properties. A dynamic, entrepreneurial and fast-paced work environment. Location: Montreal If you are a highly resourceful and organized professional who enjoys anticipating needs, solving problems and working closely with entrepreneurial leaders, we would like to hear from you. About Artifact Group Artifact Group is a Montreal-based private real estate investment and management company with a growing portfolio across hospitality, office and multifamily assets in Canada and the United States. With more than 1,600 hotel rooms, over 2 million square feet of real estate and more than 700 employees, Artifact Group takes an entrepreneurial and selective approach to acquiring, developing and managing high-quality assets. The company is focused on creating meaningful experiences, driving strong performance and building long-term value for its partners, guests and communities.

Provide high-level administrative and personal support to the ownership team, managing calendars, travel, and communications. Handle office coordination, event planning, and special projects while maintaining strict confidentiality.

Requires 2-5 years of experience supporting senior executives in an entrepreneurial environment. Must be bilingual in French and English with strong organizational skills and proficiency in AI tools.

• Group Insurance Program • RRSP • DPSP • Hotel Discounts

• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Executive Support
• Inbox Management
• Event Planning
• Vendor Research
• Confidentiality
• Professional Communication
• Social Media Management
• AI Tool Proficiency
• Bilingual French and English
• Time Management

• Administrative
• Management & Leadership
• Hospitality
• Sales

Minimum experience

2+ years

Apply by

Sep 16, 2026

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week

Seniority

Mid-Senior level

Application method

Direct apply is available