Transportation administrative assistant

Job summary

The Administrative Assistant provides daily support to the transportation department by managing documentation, schedules, and internal communications. They also assist with human resources tasks, data reporting, and general accounting duties to ensure smooth operational flow.

Job details

Company Description American Iron & Metal (AIM) is a family-owned company and a recognized global leader in the metals recycling industry, with more than 125 sites and 4,000 employees worldwide. We have continued to thrive over the past eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Be part of the AIM team, a growing team with an entrepreneurial spirit that has evolved over the years into a successful, multi-faceted company with business divisions that include metals recycling, decommissioning and demolition, the sale and recycling of automotive parts, the manufacturing of welded assemblies, construction waste recycling, and the production of customized industrial and mining products. We are proud to do good things for the environment to help create a greener and more sustainable future for everyone. It is simple; we do it right. We strive for excellence. Job Description As an Administrative Assistant, Transportation, you will provide administrative support to the transportation operations. You will coordinate documents, follow up on schedules, and communicate with drivers and internal teams to ensure the smooth operation of activities. What you'll be responsible for: Providing daily administrative support to the transportation department, including training, toolbox talks, Maximo, PPE, lockers, uniforms, ordering, and driver’s licenses; Validating timesheets and keeping employee tracking dashboards up to date; Compiling data and producing various administrative reports; Supporting Human Resources activities to ensure deadlines are met; Managing document filing and archiving; Collaborating closely with key stakeholders, including dispatchers, site managers, and drivers; Preparing and following up on expense claims; Processing payments for driver invoices; Balancing the cash at the end of each day; Performing general accounting tasks; Replacing scale clerks or dispatchers as needed; Performing any other related duties. Qualifications To join our team You have a diploma in administration, office administration, logistics, or a related field; You have 2 to 3 years of experience in administrative support or a similar field, or an equivalent combination of education and experience; You have strong knowledge of Microsoft Office Suite (Excel, Word, Outlook); You have good proficiency in both French and English, spoken and written (an asset); You have experience in the transportation industry (an asset); You have knowledge of transportation and logistics software (an asset); You have excellent interpersonal and customer service skills; You have strong organizational and prioritization skills; You have a strong attention to detail and a high level of accuracy; You have the ability to work effectively in a team and collaborate with others; You have strong autonomy, versatility, and resourcefulness. Additional Information What we offer A competitive salary, vacation, benefits, and a competitive RRSP matching program. An annual AIM scholarship program covering tuition expenses of up to $8,500 per eligible dependent. The tools and support needed to succeed in your career and professional development. A dynamic and rewarding work environment that is also a lot of fun.

What you’ll do

The Administrative Assistant provides daily support to the transportation department by managing documentation, schedules, and internal communications. They also assist with human resources tasks, data reporting, and general accounting duties to ensure smooth operational flow.

Requirements

Candidates must possess a diploma in administration, logistics, or a related field along with 2 to 3 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are required, with experience in the transportation industry considered an asset.

Benefits

• Competitive salary • Vacation • Benefits • RRSP matching program • Annual scholarship program

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Logistics · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Logistics
• Microsoft Office Suite
• Excel
• Word
• Outlook
• Data entry
• Reporting
• Document filing
• Expense claims
• Accounting
• Customer service
• Organizational skills
• Prioritization
• Attention to detail
• Teamwork
• Dashboard
• Invoicing
• Operations
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Microsoft Office
• Sales
• Customer Service
• Balancing (Ledger/Billing)
• Administrative Support
• Office Administration
• Welding
• Resourcefulness
• Filing
• IBM Maximo
• Bilingual (French/English)
• Generally Accepted Accounting Principles
• Demolition
• Data Compilation
• Claims Processing

Job areas

• Administrative
• Transportation
• Logistics
• Finance & Accounting
• Human Resources
• Transportation Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive