Office administrative assistant

Job summary

Coordinate office operations, appointments, meetings, travel arrangements, and communications while providing customer service. Maintain office procedures, supplies, records, and information systems, and prepare, proofread, and enter documents and data.

Job details

Work Term: Permanent Work Language: English Hours: 35 to 40 hours per week Education: Secondary (high) school graduation certificate Experience: Experience an asset Work setting Relocation costs covered by employer Tasks Arrange and co-ordinate seminars, conferences, etc. Plan and organize daily operations Establish and implement policies and procedures Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Computer and technology knowledge MS Excel MS Outlook MS Windows MS Word MS Office Technical terminology Business Work conditions and physical capabilities Ability to work independently Work under pressure Tight deadlines Attention to detail Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Reliability Time management Screening questions Are you available for shift or on-call work? Are you available to start on the date listed in the job posting? Do you have experience working in this field? Employment terms options Morning Employment terms options Day

What you’ll do

Coordinate office operations, appointments, meetings, travel arrangements, and communications while providing customer service. Maintain office procedures, supplies, records, and information systems, and prepare, proofread, and enter documents and data.

Requirements

A secondary school graduation certificate is required, and relevant experience is an asset. The role calls for strong oral and written communication, organization, reliability, flexibility, attention to detail, multitasking, and the ability to work independently under pressure and tight deadlines.

Benefits

• Relocation Costs Covered

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Excel · Preferred
• telephone communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Scheduling
• Appointment Coordination
• Telephone Communication
• Customer Service
• Data Entry
• Document Proofreading
• Records Management
• Inventory Management
• Travel Coordination
• Microsoft Excel
• Microsoft Outlook
• Microsoft Windows
• Microsoft Word
• Microsoft Office
• Time Management

Job areas

• Administrative
• Customer Service & Support
• Manufacturing