Clinic Administrative Support Supervisor

Overview All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly. The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists. Main duties Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units Resolve administrative workflow problems and prepare routine operational reports Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists) Perform administrative support duties alongside the team as required Requirements Completion of secondary school required Completion of college courses related to office/administrative support usually required 2 to less than 3 years of experience supervising office / clerical / administrative support staff required Experience in a clinic, medical office, or high-volume service environment is an asset Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset Strong organizational, scheduling and communication skills English language proficiency required How to apply By email: [email protected] Please include a resume and a brief cover letter describing your supervisory experience. We will respond to all qualified applicants within 10 business days. All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process. Job title Clinic Administrative Support Supervisor Employer All Brains Clinic Ltd. Work location Vancouver, BC Wage $40.00/hr Hours 30 hrs/week Terms Permanent / indeterminate, full-time, non-seasonal Start date As soon as possible Language English Benefits Paid vacation and paid sick leave per BC Employment Standards NOC code 12010 — Supervisors, general office and administrative support workers (TEER 2) Date posted June 19, 2026 How to apply Email [email protected] All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly. The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists. Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units Resolve administrative workflow problems and prepare routine operational reports Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists) Perform administrative support duties alongside the team as required Completion of secondary school required Completion of college courses related to office/administrative support usually required 2 to less than 3 years of experience supervising office / clerical / administrative support staff required Experience in a clinic, medical office, or high-volume service environment is an asset Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset Strong organizational, scheduling and communication skills English language proficiency required How to apply By email: [email protected] Please include a resume and a brief cover letter describing your supervisory experience. We will respond to all qualified applicants within 10 business days. All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.

Lead and coordinate a team of five administrative support staff to ensure smooth clinic operations. Coordinate daily scheduling and administrative workflows between the support team and clinical specialists.

Requires a high school diploma and 2 to 3 years of experience supervising office or administrative staff. Proficiency in English and familiarity with scheduling software are required or preferred.

• Paid Vacation • Paid Sick Leave

Identified from the job description. Confirm important requirements above.

• Staff Supervision
• Scheduling
• Patient Intake
• Records Management
• Workflow Coordination
• Office Administration
• Communication
• Organizational Skills
• Monday.com
• Calendly

Minimum education

Associate degree

Minimum experience

2+ years

Apply by

Aug 29, 2026