Administrative Assistant -AgeCare Dawson

About Us At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us. The Opportunity: The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives. What Is In It For You: • Provide back up and coverage for Reception as needed • Process accounts receivables and payables; safeguarding all cash balances • Responsible for admissions, discharges and updating resident information as necessary • Provide administrative support to the leadership team as required • Maintain daily census of all residents, including occupants of guest suites • Maintain stationary and miscellaneous supplies and restock as necessary • Attend various routine and ad-hoc meetings as required; take and transcribe minutes • Act as backup to the Office Manager when necessary What You Will Need: • Prior administrative experience required • Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel • Consistently demonstrates AgeCare’s values • Exceptional attention to detail and a strong aptitude for book keeping • Strong planning, follow up, time management & organizational skills • Ability to multi-task and remain flexible within a demanding environment • Exceptional oral and written communication skills within a diverse environment Work Location: AgeCare Dawson Address: 77 Merganser Drive West, Chestermere, AB T1X 3J5 FTE: 0.60 Employment Type: Regular Part Time If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us! Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles of: Trust: Act with integrity and fairness Respect: Treat everyone with dignity, kindness, and compassion Quality: Relentlessly pursue excellence in care and service Teamwork: Uplift each other with positive energy and support

The Administrative Assistant handles day-to-day office activities, including processing accounts payable/receivable and managing resident admissions and discharges. They provide critical support to the leadership team and act as backup for the Reception and Office Manager roles.

Candidates must have prior administrative experience and a certificate or diploma in administration with strong proficiency in Microsoft Word and Excel. Exceptional attention to detail, bookkeeping aptitude, and strong communication skills are required.

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Microsoft Word
• Microsoft Excel
• Time Management
• Organizational Skills
• Multi-tasking
• Written Communication
• Oral Communication
• Minute Taking
• Census Maintenance
• Reception

Minimum education

Trade certificate

Minimum experience

2+ years