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Administrative Assistant

October 30 2019
Industries Recruitment, Employment services
Categories Administrative, Clerical, Administrative assistant, Executive Assistant, Office Automation Technician, Office manager, Writing, Correction, Translation
Montreal, QC

Name of Business: Provalence inc. (

Immediate supervisor: General Manager

Start date: Immediately

Status: Permanent—full time

Salaire : Competitive

Schedule: 37.5 (8 AM to 4:30 PM —flexible)

Your mission with Provalence:

Joining Provalence is the start of an exciting adventure! At Provalence, every day is different and we take the professional development of our team seriously!

Do you stand out in your work by taking initiative regularly? Are you comfortable in a work environment that is fast-paced? Do you have a strong interest in business and finance? If so, we are looking for someone like you! 

Our team is looking for a versatile and diligent Administrative Assistant who will provide exceptional support to the General Manager, in high-level projects, and coordinate all related administrative tasks for the Company's operational needs.

We Offer: 

  •  Competitive total compensation;
  •  Employee benefits;
  •  Flexible working hours and telecommuting; 
  •  3 weeks of vacation and 5 sick days;
  •  Professional autonomy and stimulating projects;
  •  Continuing education and career development;
  •  Opportunity to work with creative, expert and intelligent entrepreneurs.

Your Key Projects:

  • Administration: assimilate information through various exchanges, document client files, manager the internal controls process, draft documents, update files, coordinates events, etc.;
  • Schedule: coordinate the schedule and meetings of the General Manager;
  • Travel: organize the business trips for the General Manager;
  • Management meetings: assemble material, prepare agendas, take detailed notes and prepare documents to be processed for the various meetings;
  • Communication: communicate with all ecosystem players such as partner experts, suppliers, customers, etc.;
  • Accounting: prepare invoices, manage suppliers, produce government declarations, etc.;
  • General: Perform general administrative tasks to meet the company's operational needs.


  • Analytical, attentive, structured, and rigorous;
  • Professional maturity, strong work ethic, and integrity;
  • Excellent interpersonal skills and sophisticated communication;
  • High interest in complex and repetitive tasks;
  • Sense of urgency, prioritization, efficiency, and listening.

Let's talk about you!

  • Diploma of professional studies in secretarial, administrative or equivalent training;
  • 3 to 5 years of relevant experience;
  • Confident with office software and ERP systems;
  • Strong writing skills;
  • Excellent skills in coordinating client files;
  • Experience working in an office environment;
  • Excellent command of French and good working knowledge of English (written and spoken).

Our Purpose:

Successful companies are those that know how to build a strong team and use their collective expertise on all the fundamental issues facing their organizations. By democratizing consulting services and making its ecosystem of experts accessible, Provalence allows companies to take optimal actions with superior benefits.

Integrating the services of more than 25 expert and independent organizations covering 5 major areas of expertise and employing more than 1,000 professionals, Provalence accompanies its clients in their transformation, evolution, and projects.

If you want to join a fast-growing company whose culture is built around collaboration and the values of excellence, cooperation and creativity, this job is for you! All candidates who wish to take on this challenge are asked to apply to:

As a recruitment partner of the company, TalentCo. will only contact candidates selected for an interview. Please do not contact the company directly if you have any questions. Thank you for your interest.

The TalentCo. Team

Other titles to describe the position: Executive Assistant and Administrative Coordinator

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