Administrative Assistant

October 23 2019
Industries Real Estate
Categories Administrative, Clerical, Administrative assistant, Office clerk, Archivist, Documentalist
Saint-Laurent, QC

If you are interested in advancing your career, while making a measurable contribution to a dynamic, fast growing Canadian company in the real estate sector, then take the time to consider this opportunity in the position of:

ADMINISTRATIVE ASSISTANT

As the ideal candidate you possess a minimum of 3 to 5 years of experience in administrative support for large scale real estate development company. You have proven skills in the providing support to senior managers and a busy office. You possess all the core competencies to perform this role as well as are able to multi-task and manage your time effectively.

The responsibilities include but are not limited to:

  • Provide administrative support to the managers.
  • Answer telephone calls and respond to internal and external requests for information, redirect calls to the appropriate persons, take messages and converse with clients.
  • Translate and prepare internal and external correspondence, minutes of meetings and other presentations, and documents required by the managers.
  • Communicate and coordinate with other departments on a daily basis.
  • Prepare reports, documents, presentations, and letters and perform requested researches.
  • Schedule internal and external meetings and demonstrate the ability to manage the inevitable changes that accompany a busy agenda.
  • Plan and coordinate the logistic surrounding client visits, meetings, entertainment of clients, etc.
  • Ensure that administrative procedures are maintained such as expense reports, office supplies, etc.
  • Receive and distribute incoming and outgoing mail.
  • File documents and maintain order in the filing system.
  • May be asked to take on special projects.  
  • Provide assistance to other departments as needed.
  • Perform any other task related to this position judged necessary by the immediate supervisor.

Criteria

  • 3 to 5 years of experience providing support to senior management, in a dynamic, fast moving environment.
  • CEGEP diploma/certificate or postsecondary education.
  •  Excellent communication skills both verbal and written in French and English.
  • Motivated, resourceful, autonomous and able to work under pressure while respecting established deadlines.
  • Attentive to details combined with the ability to multi task.
  • Excellent organizational and time management skills.
  • Working knowledge of Excel, Word, and PowerPoint.
  • Teamwork oriented with excellent communication skills.
  • Places great importance on the confidentiality aspect of this position.

We offer a competitive salary combined with a performance bonus and complete medical/dental benefits.

If you are looking for; a position that will challenge your skills and experience; an environment that nurtures teamwork and rewards performance; a ground floor opportunity with personal and professional growth potential, then we want to talk to you.

Apply now!

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