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Executive assistant to the President

July 14 2017
Industries Industrial products (Others)
Categories Administrative assistant, Executive Assistant
Saint-Hubert, QC

Do you know Techo-Bloc's precious stones?

Design aficionados at heart, we believe in style with substance making R&D both a core competency and a passionate pursuit. To that end, we build production facilities of the highest caliber and equip them with the latest technology including our own inventions. We ensure the landscape and masonry products we design and produce are functional, durable, and astonishingly beautiful.

The President of the company is looking for a creative, well-organized and self-motivated Executive Assistant that will provide personalized secretarial and administrative support. The ideal individual must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills and the ability to maintain a balance among multiple priorities. They must also be able to work independently on projects, from conception to completion, and must be able to work under pressure and handle confidential matters with discretion.

Main responsibilities:

  • Acting as a first point of contact: dealing with correspondence and phone calls;
  • Determines appropriate course of action, referral, or response;
  • Managing calendars and organising meetings and appointments;
  • Prioritizes conflicting needs;
  • Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
  • Booking and arranging travel, transport and accommodation;
  • Organising events and conferences;
  • Reminding the manager/executive of important tasks and deadlines;
  • Typing, compiling and preparing reports, presentations and correspondence;
  • Liaising with staff, suppliers and clients;
  • Collating and filing expenses;
  • Other miscellaneous tasks to support the executive.

Required Qualifications:

  • Proven work experience as a personal assistant;
  • Discretion and trustworthiness;
  • Flexibility and adaptability;
  • Bilingualism mandatory, English and French;
  • Organisational skills and the ability to multitask;
  • The ability to be proactive and take the initiative;
  • Tact and diplomacy;
  • An advanced knowledge of MS Office (Power Point and Excel).

Your contribution is very precious to us, just like the stones we produce. Techo-Bloc foster a culture of innovation where each individual brings a special touch to his field of expertise.

To apply, please send your resume to **************@**********.com

The use of the masculine gender has been adopted to facilitate reading and has no discriminatory intent.

We thank all applicants for their interest; however, only those under consideration will be contacted.

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