Secretary Sport Medicine Service

February 10 2021
Industries Non-profit organisation - NPO
Categories Administrative, Clerical, Administrative assistant, Office clerk, Receptionist, Secretary, Office Automation Technician, Clerical, Administrative Support
Montreal, QC

Institut national du sport du Québec

By focusing on science, innovation and technology, INS Québec represents the "ingenuity behind the performance" by offering cutting-edge solutions driven by a team of experts and partners to push the limits of each of our athletes. INS Québec and its network support more than 3,300 athletes, including more than 550 high-level athletes—mainly members of Canadian teams—and nearly 2,000 next-generation athletes and some 900 coaches. INS Québec provides scientific, medical and professional services. As a member of the Canadian Olympic and Paralympic Sport Institute Network, INS Québec is active across Québec thanks to its network of 8 regional multi-sport training centres, 18 single-sport training centres and its Olympic Park Complex, which is home to 10 high-level training groups.

INS Québec receives support from the Ministère de l'Éducation, Sport Canada, Own the Podium, the Canadian Olympic Committee, the Canadian Olympic Foundation, the Canadian Paralympic Committee and the Coaching Association of Canada, in addition to private partners, such as Sports Experts, CISCO, Bell, B2dix and Mondo.

Secretary Sport Medicine Service

Immediate supervisor: Manager Sport Medicine Service

Job description

Under the authority of the Manager Sport medicine Service, the Secretary Secretary Sport Medicine Service assumes the day-to-day management of daily needs, technical, operational and secretarial tasks and responsibilities related to the smooth operation of the Institut national du sport du Québec (INS Québec) Medical Clinic while offering its customers a high-quality and personalised service. 

The Secretary Sport Medicine Service supports the Manager Sport Medicine Service and the clinic professionals in performing clerical tasks and carrying out the Clinic related activities. He shall proceed documents updates and data collection.

The main responsibilities related to the position are as follows:

Assisting the management in planning of sport medicine requirements in anticipation of the different activities of the Clinic and its team of specialists. Managing work schedules of all the Clinic professionals and conducting the necessary follow-ups. Ensure that all examination reports and consultation reports are on file for clients for their appointments. Follow up on athlete files with the various sports medical specialists. Scheduling and confirming appointments for athletes and training groups. Set and confirm appointments for athletes, training groups and coaches with the various stakeholders. Creating and classifying forms. Welcoming clients to the Clinic. Answering the phone, replying to emails and transferring the information to the concerned departments. Assisting the Clinic's management team in the invoicing process, in the stats tracking and performing any other administrative tasks. Making sure that office supplies and medical equipment and materials are always in stock. Assuming responsibility for the filing system.


Diploma of vocational studies or diploma of college studies in a relevant field. At least three (3) years' experience in a similar position. Availability on weekends and flexible schedules. Very good command of French and English.

Excellent knowledge of various office automation tools (Microsoft Office Suite). Ease with learning new computer software. Ease with the public and great communication skills. Great attention to details and ethics, worries about a job well done.

Duration:                        Permanent position

Workplace:                     Montreal (Olympic Park)

Working hours:              Full time, 35-hour work week

Effective date:                April 2021

Salary:                           An hourly salary starting at $20,58 /hour and a benefits program will be offered according to the candidate.

Deadline:                       February 24, 2021 at 11:59 p.m. (Eastern Time).

Application:                   Please send your cover letter and curriculum vitæ by email to, clearly indicating the job title sought in the subject of the message. We wish to thank all the candidates for the interest shown in our organization. However, please note that we will communicate only with the candidates selected for an interview. Please do not phone.

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