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Legal Assistant

December 17 2020
Industries Real Estate
Categories Legal, Paralegal, Administrative, Clerical, Real Estate, Professionals, Support staff, Administrative assistant
Montreal, QC

Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$64 billion in real estate assets as at December 31, 2019 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (, one of Canada's leading institutional fund managers. For more information:

Department : Legal Affairs, Operations

Position type : Salaried

Specific accountabilities

The successful candidate will primarily provide administrative assistance to Paralegals and Legal Counsels within the Legal Affairs department, Operations.

Key duties include the following:

  • Perform tasks required with Files Management of Legal files including creation and updates;
  • Update document records and statistics (Excel);
  • Review documents and proceed with proper distribution;
  • Process appropriate updates of agreements and/or legal documents;
  • Answer telephone calls, file documents, distribute incoming mail and perform other administrative tasks as required;
  • Write draft leases and related documents, based on data obtained from the management system and tenants' proposal forms, under the supervision of a paralegal;
  • Draft correspondence and agreements, as required;
  • Draft letters, including formal notices;
  • Perform required follow-ups with various corporate services, including Leasing and Construction;
  • Apply required procedure for recording files and documents;
  • Perform any other related duties assigned by the immediate supervisor or required as part of the job.

Key requirements

  • College diploma (DEC) in legal techniques or relevant academic qualifications and two years of experience;
  • Interest in commercial leasing and legal documentation related to commercial leases an asset;
  • Excellent computer skills (including Word and Excel, intermediate level);
  • Ability to perform under pressure in a fast-paced work environment;
  • Keen organizational skills;
  • Solid communication skills (written and spoken);
  • Interpersonal relations skills;
  • Ability to multitask, prioritize and take the initiative;
  • Strong customer service mindset; professional and meticulous;
  • Must be a team player;
  • Must be fluent in French and English (spoken and written).


You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada. network