Executive Assistant

July 24 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Executive Assistant
Montreal, QC

With over 172.9 billion in assets under management as of March 31 2021, Fiera Capital, an independent firm, is one of Canada’s leading investment managers. We deliver customized multi-asset solutions across public and private market asset classes to institutional, financial intermediary and private wealth clients across North America, Europe and key markets in Asia. We strive to be at the forefront of investment-management science, and we are passionate about creating sustainable wealth for clients. Fiera Capital is recognized for our talented people. Our teams collaborate and seek to draw on the global industry’s most innovative and diverse offerings to craft strategies that meet the needs of any client, anywhere they are located.

Why join Fiera Capital:

• Inclusive workplace and diverse background of employees
• Growth and development opportunities
• Entrepreneurial industry-leading company with a purposeful mission
• Flexible work arrangements, competitive compensation and benefits
• Collaborative approach, innovative and culture of integrity
• Ambitious organization who strives for excellence

What we are looking for:

We are looking for a key person to achieve the objectives of our Executive Vice President, Chief Legal Officer and Corporate Secretary, Gabriel Castiglio. The successful candidate will have several responsibilities, including administrative management, support, day-to-day operations coordination, and general communications. The role also involves significantly contributing to the technological efficiency of the Legal team. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will have to understand business needs quickly and adapt to various contexts involving diverse stakeholders. If you are ambitious and want to work with a manager renowned for his impact on his teams and colleagues, this position is ideal for you!

Your responsibilities:

  • Provide high-quality administrative and operational support according to specified priorities;
  • Screen, write, and coordinate Gabriel Castiglio’s inbound and outbound communications and act as his primary contact;
  • Assist in the organization and review of invoices from external legal service providers and budget monitoring;
  • Assist in the preparation and review of correspondence and other legal documents;
  • Implement and maintain a reminder system for legal files (tasks, measures to be taken, follow-ups);
  • Organize and maintain the filing system / legal database for agreements and other legal files;
  • Coordinate the creation of documents (Word, PPT), presentations, and reports (Excel) according to business needs;
  • Act as a trusted support person and coordinate all activities required to meet the demands of ongoing priorities, including agenda management;
  • Coordinate strategic meetings and business meetings, write reports, and keep agendas and priorities up to date; and,
  • Contribute to the efficiency of deliverables by coordinating all logistics and by proposing innovative ways to use administrative support technology (SharePoint, Share Drive, collaboration tools, and others).

Must have requirements to be successful in this role:

  • 7-10 years of prior experience in a law firm;
  • Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery;
  • Being highly autonomous and possessing considerable initiative, as well as a keen sense of versatility;
  • Strong sense of responsibility and pride in a job well done;
  • Excellent ability to understand issues, problem-solve, and be highly adaptable;
  • Strong business acumen and ability to work in a fast-paced, multi-tasking environment;
  • Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic;
  • Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;
  • Mastery of the Microsoft Office Suite of communication tools and of technological tools for administrative support;
  • Perfectly bilingual in French and English, orally and in writing.

The use of masculine is for the sole purpose of lightening the text and refers to both women and men.

Fiera Capital subscribes to the principle of employment equity. Our staff are our most valuable asset and our goal is to create an inclusive and equitable environment where everyone can reach their true potential.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability, genetic information, or any other federal, state or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.

All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

We thank all applicants for their interest in a career with Fiera Capital. We will only communicate with those selected for an interview.

Apply now!

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