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Executive Assistant

September 13 2017
Industries Recruitment, Employment services
Categories Executive Assistant
Montreal, QC

The incumbent will provide administrative and operational support essentially to the Chief Executive Officer (CEO) as well as perform general clerical duties. He/she will have to demonstrate a high level of initiative and autonomy.

  JOB RESPONSIBILITIES:                                         

  • Provide administrative and operational support to the CEO;
  • Manage the agenda and schedules of the CEO on a daily basis;
  • Confirm all appointments and prepare/gather all required supporting documents;
  • Review and answer when required e-mails and provide assistance in correspondence;
  • Answer and transfer the calls;
  • Manage and coordinate all traveling activities such as hotel reservations, transportation arrangements, etc.;
  • Prepare reports, presentations, documents and letters in Word, Excel and PowerPoint when necessary;
  • Write and proofread documents (letters, reports, tables, datasheets, etc.);
  • Translate documents from time to time (English/French);
  • Prepare all expense reports for the CEO;
  • Ensure all files and administrative tools are updated on a regular basis;
  • Execute data entry and maintain the organization's databases, ensuring a high level of accuracy;
  • Coordinate all internal and client events and assist with the preparation;
  • Coordinate meetings, including equipment, conference rooms, food, etc.;
  • Assist with the preparation and the timely distribution of material;
  • Perform any other administrative tasks for the CEO.

REQUIRED SKILLS:

  • College diploma in bureautics;
  • 5 to 7 years of experience in a similar position;
  • Organized, creative and ability to multi-task;
  • Energy, enthusiasm and a professional demeanor are a must;
  • Exceptional organizational and time management skills;
  • Flexible and able to manage shifting priorities;
  • Excellent communication skills;
  • Proficient in MS Office Suite;
  • Fluently bilingual in English and French.

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