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Executive Assistant

April 1 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Executive Assistant
Montreal, QC

With over 180 billion in assets under management, Fiera Capital, an independent firm, is one of Canada’s leading investment managers. We deliver customized multi-asset solutions across public and private market asset classes to institutional, financial intermediary and private wealth clients across North America, Europe and key markets in Asia. We strive to be at the forefront of investment-management science, and we are passionate about creating sustainable wealth for clients. Fiera Capital is recognized for our talented people. Our teams collaborate and seek to draw on the global industry’s most innovative and diverse offerings to craft strategies that meet the needs of any client, anywhere they are located.

Why join Fiera Capital:

• Inclusive workplace and diverse background of employees
• Growth and development opportunities
• Entrepreneurial industry-leading company with a purposeful mission
• Flexible work arrangements, competitive compensation and benefits
• Collaborative approach, innovative and culture of integrity
• Ambitious organization who strives for excellence

What we are looking for:

We are looking for a key resource to support Ms. Monique Leroux in achieving Fiera Capital's outreach objectives, both internally and externally. Ms. Leroux acts as Strategic Advisor and Chair of the Diversity, Equity and Inclusion Committee and is a Development Committee member. Therefore, she is called upon to lead several projects simultaneously while collaborating with a wide variety of stakeholders. The successful candidate will have a variety of management, communications, public relations and administrative coordination support responsibilities. The person in this role will also be expected to make a substantial contribution to the Diversity, Equity and Inclusion Committee. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. Bound by absolute confidentiality, this trustworthy person will have to understand business needs quickly and adapt to various contexts involving diverse stakeholders. If you are ambitious and want to make a real contribution to Fiera Capital's results while working with a renowned Quebec businesswoman, what we are looking for is as follows:

Your responsibilities:

  • Provide high-quality administrative and operational support according to Ms. Leroux's priorities, which corresponds to 75% of the role;
  • Assist in managing Fiera Capital's internal and external relationships and maintain good relations with the various stakeholders while maximizing networks of contacts to promote the organization's influence;
  • Act as the person responsible for Ms. Leroux's public relations efforts to promote Fiera Capital, including social media positioning and community management;
  • Screen, write and coordinate Ms. Leroux's inbound and outbound communications and act as the primary contact;
  • Coordinate creating documents, presentations, and reports according to the business needs Ms. Leroux proposes;
  • Act as a point of contact and coordinate all activities required to meet the demands of ongoing priorities, including agenda management;
  • Coordinate strategic meetings, business meetings, write reports, and keep agendas and priorities up to date;
  • Carry out all other priority tasks within Fiera Capital related to the nature of the position (25% of the role).

Must have requirements to be successful in this role:

  • Experience in communications and/or public affairs and/or public relations with sustained potential to grow within Fiera Capital OR a minimum of 7-10 years of prior experience in a similar executive assistant position;
  • Networking skills and the ability to seize opportunities to contribute to the organization's outreach to various groups;
  • Being highly autonomous and having considerable initiative and a keen sense of versatility;
  • Excellent ability to understand issues, problem-solve and be highly adaptable;
  • Strong business acumen and ability to work in a fast-paced, multi-tasking environment;
  • Excellent communication skills, a high level of professional discipline, and a reputation for being extremely discreet;
  • Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;
  • Perfectly bilingual, orally and in writing (French and English).

The use of the masculine gender is solely to lighten the text and refers to both women and men.

Fiera Capital is committed to employment equity. Our people are our most valuable asset, and we aim to create an inclusive and equitable environment where everyone can reach his/her true potential.

Fiera Capital does not tolerate any form of discrimination or harassment. All personnel decisions, including hiring and promotion decisions, are based on merit, skills, performance, and business needs. We welcome applications from qualified individuals from a variety of backgrounds.

We thank all applicants for their interest in a career with Fiera Capital. We will contact only those selected for an interview. network