Coordinator, Purchasing

April 5 2021
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Administrative assistant, Office Automation Technician
Montreal, QC

We're one of Canada's largest pension investment managers, with CAD $169.8 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We create an environment that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced (click here).

Reporting to the Senior Manager, Purchasing, Accounts Payable and Travel, the incumbent is responsible for the receipt, analysis and validation of purchase requisitions, production of purchase orders and supplier relations. He/she will facilitate the requisition process for goods or services by evaluating, understanding and validating requirements and documents in collaboration with PSP services and suppliers. He/she will also contribute to the deployment of the purchasing process throughout the organization using their skills and experience as a buyer.

YOUR ROLE

As a Coordinator, Purchasing, you'll:

  • Manage requisitions assigned to the purchasing team

  • Solicit bids from suppliers and ensures their compliance

  • Issue purchase orders based on purchase requisitions including the required documents and sends them to suppliers

  • Involve the various stakeholders in the purchasing process at the appropriate time, when required

  • Coordinate the process of signing contract documents and ensures that they are properly signed according to current policies

  • Ensure a daily follow-up of current files with suppliers, business sectors and Accounts Payable

  • Ensure the recording and conservation of all documents, communications or any other type of information relating to the transactions and actions carried out on a daily basis

  • Report to the Senior Manager on the progress of the work and raises any problems encountered

  • Participate in the evolution of the function and the deployment of the purchase order process by raising relevant observations regarding the optimization of the requisition-to-payment process and supplier expense data

  • Process certain purchases via a corporate credit card and reconciles them on a monthly basis

WHAT YOU'LL NEED

  • Diploma of College Studies in administration or equivalent

  • Operations and Production management training (an asset)

  • Minimum of five (5) years of experience in a purchasing technician position; IT or professional services categories

  • Experience with different purchasing processes and ERP systems

  • Experience in supplier spend analysis (an asset)

  • Knowledge of Microsoft Office suite

  • Good knowledge of the requisition-to-payment process

  • Good understanding of supplier spending data

  • Knowledge of D365 (an asset)

  • Excellent priority management

  • Strong communication skills

  • Highly developed organizational skills

  • Concern for the quality of customer service

  • Initiative, autonomy, curiosity and attention to detail

  • Bilingualism (English and French)

At PSP, our goal is to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of our leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

This position is located at our Montreal office.

Visit us on LinkedIn.

www.investpsp.com

Apply now!

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