Administrator, Administrative Services

February 10 2020
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Administrative assistant, Office Automation Technician
Montreal, QC


We're one of Canada's largest pension investment managers, with CAD$168 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

Do you have what it takes to spot the edge?

We're seeking an Administrator, Administrative Services to provides active and varied support to team members. The incumbent has excellent knowledge of the various systems in place: data entry in several systems (IAM, Centerstone), purchase orders (Snow), reception (Mitel), room management (Outlook, Manhattan).


As an Administrator, Administrative Services, you'll:

  • Reserve rooms through the system in support of the room management team
  • Coordinate administrative services that are generated by employee moves and status changes. For example, physical preparation of work stations, distribution of office equipment and supplies, assistance with taking photos and visiting sites, etc.
  • Coordinate access card management
  • Update floor plans and the Administrative Services intranet page
  • Perform clerical tasks, such as drafting and formatting of documents, data entry, etc.
  • Ensure the quality of database information
  • Ensure the proper classification and updating of our computer archives
  • Participate in the department's continuous improvement program
  • Coordinate newspaper subscriptions
  • Actively take part in construction and renovation projects with other Internal Services personnel
  • Answer various service requests
  • Cover reception desk, if required
  • Perform all tasks related to the Administrative Services mission


  • Ability to learn how to use new software quickly
  • Customer service oriented
  • Versatile and organizational skills
  • Autonomous and sense of initiative
  • Ability to see things in a positive light
  • Team player and ability to establish good relationships
  • Judgement, discretion and courtesy
  • Ethical and professional integrity


  • Diploma of vocational studies in office administration or administration, or an equivalent combination of education and experience
  • College degree, an asset
  • Minimum of two (2) years of relevant experience, among others, as an administrative assistant, or office clerk
  • In-depth knowledge of the MS Office suite (Word, Excel, Outlook, PowerPoint)
  • Bilingualism required (English and French)

PSP Investments is an equal opportunity employer. PSP Investments does not discriminate against applicants based on race, color, sex, religion, national origin, disability or any other status or condition protected by applicable law.

This position is located at our Montreal offices.

Apply now! network