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Administrative Technician, Legal Affairs (Billing)

September 15 2021
Industries Real Estate
Categories Administrative, Clerical, Professionals, Support staff, Administrative assistant, Secretary, Office Automation Technician
Montreal, QC

Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$60,4 billion in real estate assets as at December 31, 2020 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers. For more information: ivanhoecambridge.com.

Department : Legal Affairs

Position type : Salaried

Specific accountabilities

  • Work with administrative team members to follow up on new files opened by Legal Affairs staff;
  • Check billing against the terms of master agreements and/or letters of undertaking; work with suppliers to settle any discrepancies encountered;
  • Tracking and processing of Service invoices in the Basware system;
  • Answer billing enquiries from lawyers;
  • Follow up as necessary on payment status, liaising with suppliers and the Finance Department;
  • Enter expense entries in the tracking system and reconcile it with the accounting system;
  • Ensure documents are filed properly in the electronic records management system;
  • Help generate reports and set up procedures;
  • Participate in the improvement of the billing process in collaboration with the Director, Performance and Legal Optimization;
  • Support the Director of Performance and Legal Optimization in the implementation of various optimization projects in the Legal Affairs Department;
  • Carry out other administrative tasks related to the role.

Key requirements

  • College diploma (DCS) in administration or a related discipline;
  • Two to five years of experience in a similar position;
  • An equivalent combination of education and experience may be considered;
  • Experience in billing management;
  • Proficiency in Excel and other computer applications;
  • Professional and methodical;
  • Good adaptability and ability to work in a changing environment;
  • Dedication to efficiency, continuous improvement and workload organization;
  • Self-motivated and able to set priorities in an environment with multiple challenges;
  • Strong teamwork and collaborative skills;
  • Excellent interpersonal and oral/written communication skills;
  • Fluency in written and spoken French and English.

If you are interested in this challenge, please submit your resume.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.

Ivanhoé Cambridge's commitment to diversity and inclusion spans the breadth of its operations. Accommodations are available upon request for candidates taking part in all aspects of the selection process. We take pride in creating a working environment where everyone is set up for success. Please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially .

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