Administrative Coordinator - 6 month contract

February 18 2020
Industries Pharmaceutical, Biotechnology
Categories Administrative, Clerical, Office manager, Administrative, Clerical
Montreal, QC
Company Info
Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide. Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas. We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation. This is how we improve health and enable people to live better, healthier lives. Join us on our journey of growth!
Job Description

We are currently looking to hire an Administrative Coordinator for a 6 month contract (with possibility of renewal), to provide administrative & clerical support to the Market Access & Patient Services departments.

Patient Support department:

  • Perform general office tasks
  • Coordinate mail returns.
  • Invoice management (validation & tracking)
  • Generate reports (excel) on various activities (i.e. end of the month report)
  • Maintain dept. activities documentation (i.e. electronic filing)
  • Provide admin. Support
  • Coordinate dept. meetings (generate agenda, minutes, activate closing of phone lines)
  • Order office supplies and subscriptions
  • Produce weekly time reports (H.R. report, team schedule
  • Follow up on internal/external postal requests. Register complaints received by mail + actions performed for resolution

Market Access department:

  • Complete HIP submissions with relevant documentations; filing of submissions, close out and proof of service on HIP platform
  • Submit documents in Veeva Vault for copy approval purposes;
  • Complete expense reports;
  • Performing check requisitions on Lotus Notes (for KOLs Honoraria and Patient Advocacy Groups support), and follow-up with Finances regarding the issuance of checks
  • Generate scanned copies or photocopies;
  • Complete contract summaries and send to legal department for archiving;
  • Support MA H:drive;
  • Schedule meetings and send invites;
  • Order luncheons for working meetings;
  • Invoicing: purchasing orders creation, submission of invoices to accounts
  • A High School Diploma is required; DEC / DEP preferred
  • 5 years’ experience in an Administrative support role. Customer Service experience is a definite asset.
  • Conveys great professionalism. Working bilingualism both French & English
  • Highly MS Office Proficient (Word/Excel/Power Point)
  • Superior ability to multi task and be self –reliant (professional autonomy)
  • Strong experience and ability to work within a team
  • Punctual and highly reliable
  • Ability to shift/change priorities when need be
  • High level of compliance to Privacy & Confidentiality of our Patient related information
Sub Function
Administrative Services
Reports To

Supervisor, Patient Services

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws.
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