Administrative Assistant

September 8 2022
Industries Real Estate
Categories Administrative assistant, Administrative, Clerical
Montreal, QC • Remote

We invest globally and act locally for a sustainable impact in communities

As a global real estate industry leader, our mission is to generate long-term value for our 6 million depositors in Quebec and to have a positive environmental and social impact on both the people who work for us and the businesses that call our properties home. We develop and invest in real estate assets and projects that help enhance the urban fabric of communities in the midst of renewal, and create lifestyles in tune with the changing needs of the occupants of today and tomorrow. Our vision: to invest in a way that maximizes value and sustainability as we bring human-scale developments to the world.

Ivanhoé Cambridge is:

  • A real estate subsidiary of Caisse de dépôt et placement du Québec , a global investment group ( cdpq.com )
  • C$69 billion in assets in the office, retail, industrial, logistics and residential markets
  • Strategic investments in a worldwide portfolio over 1,200 properties strong
  • diversified, multitalented team committed to creating spaces that bring people together to live, work and play
  • Office environments designed to foster collaboration and creativity, rooted in a flexible, technology-enabled experience

Digitally connected, sustainable and state-of-the-art: A workspace that meets your expectations

  • New work spaces that make teamwork easier than ever and spark creativity at every turn
  • The flexibility and technological tools you need to take your performance to new heights
  • A barista, snacks and special theme meals, employee lounges and outdoor patios, complete with therapeutic lights to keep you at the top of your game
  • Tuition and professional development fees reimbursed to empower your career advancement
  • Time to devote to charitable endeavours so you can leave your personal mark on the communities where we work and invest
  • A stimulating, supportive and inclusive environment where your health, safety and well-being are our top priorities

Pursue an exciting career in an industry in the midst of transformation

In this position, you will be responsible for performing various tasks related to the position of administrative assistant:

  • Provide general administrative assistance in accordance with existing standards and procedures:

  • Greet tenants and visitors at the reception desk; process incoming mail and cheques; answer the phone; manage meeting room schedules;

  • Manage the Client Relations inbox and answer all incoming enquiries in collaboration with the Real Estate manager's administrative assistant (requests for access to the building, power shutdowns, construction, tenant notices and any other matters);
  • Serve as the main contact for tenants when the Property Administrator is absent; answer enquiries or refer to the appropriate resources;
  • Update databases, directories, organizational charts, reports, tables and other reference documents;
  • Follow up on active files and projects with tenants and other internal and external stakeholders;
  • Respond to tenant requests related to bicycle parking spots, changing room and shower usage, etc.;
  • Prepare timesheets and update vacation schedules for team members;
  • Coordinate tenant invitations;
  • Coordinate computer, telephone, building access and other systems;
  • Working in conjunction with the Real Estate manager's Administrative Assistant, ensure the proper and effective use of common areas in the office (reception, kitchen, conference rooms, printer/fax rooms, stationery storage rooms, etc.);
  • Replace the Real Estate manager's Administrative Assistant on sick or vacation days;
  • Carry out any other required tasks.

The know-how of success!

  • College diploma in office administration
  • Excellent written and spoken French and English and the ability to translate documents into both languages;
  • Proficiency in Microsoft Office required; knowledge of JD Edwards an asset;
  • Ability to perform effectively and prioritize tasks in a fast-paced environment;
  • Ability to multitask, work independently and tolerate pressure;
  • Strong teamwork ethic;
  • Tactful, thorough, dynamic, well organized and discreet.

You're in the right place!

Our people are the heart of our organization. Come be part of our team and enjoy the perks of a flexible schedule, remote work arrangements, and flex days in addition to annual vacation leave — all to help you balance your personal and work obligations, have time to get involved in your community and maintain a healthy lifestyle. You will also be entitled to a comprehensive array of healthcare benefits and take advantage of a myriad of opportunities to grow and learn.

Diversity, equity and inclusion: Our main priorities

At Ivanhoé Cambridge, we are proud to champion the principles of diversity, equity and inclusion — which can be seen and felt in everything we do and everything we strive for. As a leading player in the global real estate ecosystem, we are committed to harnessing opportunities to create inclusive, community-centric spaces and forge a just, forward-looking future where our industry and our talent are supported and nurtured.

We firmly believe that diversity, equity and inclusion are the forces propelling innovation. In order to ensure we can have a positive impact on the communities where we live and work and where our investments are based, we are dedicated to creating a stimulating environment where everyone can aspire to and achieve excellence. Ask us about any accommodations you might require to ensure the recruiting process is a fair and equitable process for all. Note that any such accommodations will be treated with the utmost confidentiality.

Our Talent Acquisition Specialist is here to listen - Quy Sirimoungkoune

Apply now!

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