Administrative Assistant

February 12 2018
Industries Real Estate
Categories Administrative assistant
Montreal, QC

Ivanhoé Cambridge, a global real estate industry leader, invests in high-quality properties and real estate companies in select cities around the world. It does so prudently, with a long-term view to generate optimal, risk-adjusted returns. Founded in Quebec in 1953, Ivanhoé Cambridge has built a vertically integrated business across Canada. Internationally, the Company invests alongside key partners and major real estate funds that are leaders in their respective markets.

Through subsidiaries and partnerships, Ivanhoé Cambridge holds interests in nearly 800 buildings, primarily in the residential, office, retail and logistics real estate sectors. Ivanhoé Cambridge held approximately C$56 billion in assets as at December 31, 2016. The Company is a real estate subsidiary of the Caisse de dépôt et placement du Québec ( cdpq.com ), one of Canada's leading institutional fund managers. For more information :  ivanhoecambridge.com .

Specific accountabilities

You will be responsible for performing administrative and coordination tasks for the Development, Retail team:

  • Follow up on administrative matters for the Vice President and for the team;
  • Manage meeting logistics (invitations, room reservations, visitors, food, preparation and distribution of all related documentation, etc.);
  • Coordinate, update and track all development project files;
  • Draft, prepare and manage correspondence, couriered deliveries and various documents and reports in French and English;
  • Translate documents and check outsourced translations;
  • Prepare authorization request forms and PowerPoint presentations for various committees;
  • Participate in the required coordination with other groups and internal stakeholders regarding the various deliverables;
  • Carry out the required follow-up, if necessary, with other Administrative Assistants related to the group or development activities;
  • Help in preparation of requests for proposals and contracts;
  • Complete project-related searches in internal and external systems;
  • Organize schedules for the Vice President and the team, and coordinate travel arrangements;
  • Prepare time sheets and expense accounts; process conference registration forms; order stationery;
  • Code invoices related to the department's budget and enter into the accounting system as required;
  • Update the filing system on a regular basis;
  • Assist the other Administrative Assistants within the Retail platform in case of absence and holidays.

Key requirements

  • College diploma (DEC) in secretarial studies and five to eight years of experience;
  • Thorough knowledge of Microsoft Office applications (Word, Excel, PowerPoint) and JD Edwards;
  • Excellent command of written and spoken French and English;
  • Ability to draft documents in both languages;
  • Strong prioritization, organizational, teamwork and interpersonal skills;
  • Self-motivated, flexible and discreet;
  • Great attention to detail to ensure excellent quality in the documents produced.

IF YOU ARE INTERESTED IN THIS CHALLENGE, PLEASE SUBMIT YOUR RESUME.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of Canada's 50 Best Employers100 Top Employers and 10 Most Admired Corporate Cultures.

Apply now!

Jobs.ca network

{{-- --}} {{-- --}}