Administrative Assistant, Publics Affairs & Communication

September 24 2022
Industries Real Estate
Categories Administrative assistant, Administrative, Clerical
Montreal, QC • Remote

We invest globally and act locally for a sustainable impact in communities

As a global real estate industry leader, our mission is to generate long-term value for our 6 million depositors in Quebec and to have a positive environmental and social impact on both the people who work for us and the businesses that call our properties home. We develop and invest in real estate assets and projects that help enhance the urban fabric of communities in the midst of renewal, and create lifestyles in tune with the changing needs of the occupants of today and tomorrow. Our vision: to invest in a way that maximizes value and sustainability as we bring human-scale developments to the world.

Ivanhoé Cambridge is:

  • A real estate subsidiary of Caisse de dépôt et placement du Québec , a global investment group ( cdpq.com )
  • C$69 billion in assets in the office, retail, industrial, logistics and residential markets
  • Strategic investments in a worldwide portfolio over 1,200 properties strong
  • diversified, multitalented team committed to creating spaces that bring people together to live, work and play
  • Office environments designed to foster collaboration and creativity, rooted in a flexible, technology-enabled experience

Digitally connected, sustainable and state-of-the-art: A workspace that meets your expectations

  • New work spaces that make teamwork easier than ever and spark creativity at every turn
  • The flexibility and technological tools you need to take your performance to new heights
  • A barista, snacks and special theme meals, employee lounges and outdoor patios, complete with therapeutic lights to keep you at the top of your game
  • Tuition and professional development fees reimbursed to empower your career advancement
  • Time to devote to charitable endeavours so you can leave your personal mark on the communities where we work and invest
  • A stimulating, supportive and inclusive environment where your health, safety and well-being are our top priorities

Pursue an exciting career in an industry in the midst of transformation

Under the supervision of the Chief Operating Officer, you will play a key role on a daily basis for this person.

  • Plan, organize and coordinate meetings on a daily basis, within short deadlines;
  • Manage a high volume of emails;
  • Plan punctual travels by taking care of logistics (i.e. hotel, transfer, car rental, reservation, caterers, etc.);
  • Assure preparation of various documents, presentations, and correspondence, ensuring the quality of the language and the visual presentation;
  • Provide customer service to internal and external stakeholders;
  • Carry out the various administrative tasks related to internal management in accordance with established processes (such as expense reports, billing validation tracking, budget monitoring, etc.);
  • Ensure that you obtain the required signatures in the various approval processes that require them;
  • Coordinate and collaborate with other administrative and executive assistants to foster good communication, contribute to joint projects, etc.

The know-how of success!

  • At least 5 years experience in executive administrative support;
  • Excellent command of written English and French, particularly for business writing; you will be required to write and/or revise documentation in relation to the activities of our international offices;
  • Advanced knowledge of Word, Excel, Outlook and PowerPoint;
  • Proven communication skills;
  • Good interpersonal skills, tact and diplomacy;
  • Thoroughness, rigour and a results-oriented attitude;
  • Efficiency in handling several files at the same time, excellent time management and priority setting;
  • High degree of autonomy and ability to work under pressure;
  • Sense of collaboration and teamwork.

You're in the right place!

Our people are the heart of our organization. Come be part of our team and enjoy the perks of a flexible schedule, remote work arrangements, and flex days in addition to annual vacation leave — all to help you balance your personal and work obligations, have time to get involved in your community and maintain a healthy lifestyle. You will also be entitled to a comprehensive array of healthcare benefits and take advantage of a myriad of opportunities to grow and learn.

Diversity, equity and inclusion: Our main priorities

At Ivanhoé Cambridge, we are proud to champion the principles of diversity, equity and inclusion — which can be seen and felt in everything we do and everything we strive for. As a leading player in the global real estate ecosystem, we are committed to harnessing opportunities to create inclusive, community-centric spaces and forge a just, forward-looking future where our industry and our talent are supported and nurtured.

We firmly believe that diversity, equity and inclusion are the forces propelling innovation. In order to ensure we can have a positive impact on the communities where we live and work and where our investments are based, we are dedicated to creating a stimulating environment where everyone can aspire to and achieve excellence. Ask us about any accommodations you might require to ensure the recruiting process is a fair and equitable process for all. Note that any such accommodations will be treated with the utmost confidentiality.

Our Talent Acquisition Specialist is here to listen - Jennifer Bourdua

Apply now!

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