Executive Administrative Assistant

May 20 2019
Industries Goods transportation, Warehousing
Categories Administrative, Clerical, Administrative assistant, Executive Assistant, Office clerk, Writing - Correction - Translation
Lachine, QC

We are currently looking for an Executive Administrative Assistant to provide administrative assistance and reporting functions to the President.  This position is based in Lachine.

PRIMARY RESPONSIBILITIES :

  • Booking travel (flights, car rental and hotels) and conferences for employees travelling for the company.
  • Performs various administrative duties such as letters, basic translations, filing, courier pick-up, banking/petty cash and company logo management
  • Administer all insurance claims such as vehicle accidents, policy renewals, processing driver accident-free bonuses and Certificates of Insurance.
  • Administer all property insurance such as claims, landlord issues, bond renewals and keeping track of location inventories.
  • Working closely with operations on OS&D claims management.
  • Responsible for purchasing such as supplies, overwrap bags, uniforms and promotional items. Maintain an inventory and source and negotiate pricing with suppliers for new items to be purchased.  
  • Oversee the Corporate Cellphone Plan
  • Handling personal matters for the President in all areas
  • Administration and distribution of sports tickets
  • Responsible for organizing social events and taking the lead in the social committee
  • Participate in the Health & Safety meeting and taking the minutes
  • Any other duties as assigned.

MINIMUM REQUIREMENTS:

  • 5 years administrative assistant experience
  • Excellent interpersonal and communication (written and verbal) skills
  • Fully bilingual (French and English)
  • Problem solver and critical thinker
  • Strong organizational skills
  • An effective independent worker
  • Team player
  • Attention to detail
  • Strong knowledge of Microsoft Office Suite including Word and Excel.
Apply now!

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