Administrative Assistant - Engineering

January 8 2022
Industries Pharmaceutical, Biotechnology
Categories Administrative assistant, Administrative, Clerical, Engineering, Trades, Technicians, Construction
Whitby, ON

Administrative Assistant – Engineering

How will you make an impact?

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $35 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 90,000 colleagues delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit

What will you do?

Provides administrative support to the Engineering department.


  • Responsible for processing and tracking expenditures within for the department.

  • Ensures that Purchase Orders (POs) are processed to align within the monthly Engineering budgets.

  • Creates Purchase Order Requisitions:

    • Ensures accuracy of cost centres and GL codes.

    • Ensures approval flow is correct

    • Manages hardcopy originals

    • Ensures electronic copies of the POs are filed appropriately

    • Updates financial expense tracking log

    • Facilitate Vendor set-up as required

  • Performs first pass invoice review

    • Verifies correct PO number, Cost Centre and amount of PO.

    • Verifies accuracy of invoice as per the original quote.

    • Processes for review in system

    • Monitors invoices on blanket Pos as required

  • CAR Submission Entry and Approval Monitoring/Follow-up

  • Generates reports from SAP to monitor expenditures.

  • Manages and organizes Capital Project Files within Shared Drives and Physical Libraries

  • Generates weekly Capital Project Spend/Committed Reports

    • Orders general office supplies.

    • Works on any additional projects as assigned

How will you get there?



  • High school diploma/General Educational Development (GED) Certificate is required


  • Experience in Microsoft Office Applications required

  • Experience in Manufacturing or Engineering environment preferred.

  • Prior SAP knowledge/experience preferred

  • Experience in the pharmaceutical industry an asset.

  • Exposure to databases (Ariba, Catalyst etc.) an asset.

At Thermo Fisher Scientific, each one of our 90,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.

Apply now! network