Temporary - Administrative Assistant

January 3 2019
Industries Education, Training
Categories Education, Library, Administrative, Clerical, Administrative assistant, Data entry, Secretary-Receptionist, Administrative, Clerical
Toronto, ON

Temporary - Administrative Assistant

Current and Future Talent Pool

York University is known for championing new ways of thinking that drive teaching and research excellence. Our 53,000 students receive the education they need to create big ideas that make an impact on the world. Meaningful and sometimes unexpected careers result from cross-discipline programming, innovative course design and diverse experiential learning opportunities. York students and graduates push limits, achieve goals and find solutions to the world's most pressing social challenges, empowered by a strong community that opens minds. York U is an internationally recognized research university – our 11 faculties and 24 research centres have partnerships with 200+ leading universities worldwide.

York University Temporary Agency (YUTA) is the internal agency that services York University's interim employee hiring needs. YUTA is responsible for sourcing, screening and placing all interim employees in work assignments throughout York University.

YUTA is currently seeking flexible and adaptable Administrative Assistants who thrive in a fast-paced environment and are interested in obtaining temporary employment on York's diverse campus. As part of our on-going recruitment process to establish a pool of qualified candidates for various current and future temporary administrative opportunities at York University, YUTA is continuously accepting applications for administrative assistants to provide administrative support across York University. 

While administrative assignments vary in the areas of responsibility and in duration, some of the duties you may be responsible for include:

  • Providing administrative support for varying levels of staff and faculty

  • Managing calendars, booking of meetings and conferences, taking and distributing meeting minutes; typing and proofreading correspondence, forms and other documents; receiving and forwarding telephone inquiries

  • Providing general information to staff, students and faculty members; setting up and maintaining information filing systems; participating in special projects; and other related duties as assigned.

What qualifications do you possess? Although the qualifications required for specific assignments will vary, the typical qualifications for Administrative Assistant positions include:

  • Experience and knowledge of standard office practices and procedures

  • Experience working in a similar large, unionized academic environment will be considered an asset

  • Demonstrated proficiency in meeting scheduling, coordination and calendar management

  • Excellent keyboarding and data entry skills with an emphasis on accuracy

  • Excellent oral and written communication skills including minute taking

  • Computer proficiency in MS Office programs including Word and Excel in a Windows-based environment Recent working knowledge of Outlook an asset

  • Excellent organizational, multi-tasking and time management skills and the ability to effectively manage changing priorities

  • Ability to work independently within established guidelines and procedures and as a member of a team.   

If this interests you, and you have the flexibility to work Monday to Friday from 8:30 am to 4:30 pm at a starting salary of $14.96 - $19.87/hour, please apply to https://yorku.hiringplatform.com/list/careers.

Note: York University has recently implemented an education and professional designation verification checks process.  We request, at the time of interview, you bring with you your original education documentation (post-secondary and above) which is a requirement for beginning work, dependent on role specific requirements. 

We offer comprehensive benefits and access to superb educational and recreational facilities. For more information on what York has to offer U please visit: http://hr.info.yorku.ca/benefits/

York University is committed to Employment Equity and encourages applications from all qualified candidates. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities and aboriginal persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.  York University is committed to employment equity and diversity and a positive and supportive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation. Please note, only those selected for an interview will be contacted.

Apply now!

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