The Sr. Administrator, Constituency is responsible for providing full-service support to assigned constituency groups and designing and implementing special projects that enable the team to provide meaningful, effective services to members that are aligned with the OMAs policies and procedures
RESPONSIBILITIES AND DUTIES
Provides full-service support to assigned constituency groups, which may include:
Supporting annual planning
Planning and supporting implementation of large-scale member outreach meetings
Planning and supporting implementation of annual general meetings
Attending Executive and member meetings and completing meeting minutes
Providing front line responses to general inquires
Connecting leaders to other areas/priorities within the OMA
Coordinating meeting expense entitlements
Validating and processing member honoraria payments
Ensuring invoices are processed and paid
Monitoring and maintaining discretionary accounts
Supports two-way communication between members and the OMA. Identifying common issues, opportunities, themes that arise from constituent groups and summarizing and circulating to relevant OMA teams. Similarly, funnels relevant information from OMA teams to leaders and constituent groups as necessary;
Designs and implements special projects that that enable the team to provide meaningful, effective services to members that are aligned with the OMAs policies and procedures (e.g. ensuring service level agreements are in place for all constiuent groups, establishing online orientation forums to support new leaders in their roles);
Supports other relevant activities such as:
Delivering and continuously improving annual orientation of newly elected leaders.
Coordinating logistics for OMA attendance at external conferences as an exhibitor. Attending off-site conferences as part of OMA's member engagement strategy
Providing back up to other Constituency Services team members as required;
Education: Bachelor of Science, Bachelor of Health Sciences/Administration, Bachelor of Commerce, or equivalent.
Experience: 2-5 years relevant public affairs/communications experience.
Interested candidates, please apply using the following link:
Ontario Medical Association is an equal opportunity employer. We will accommodate your needs under the Ontario Human Rights Code.
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