â€‹ Executive Assistant, Legal Services Are you looking to expand your skills and be part of an organization that is committed to the Equity, Diversity and Inclusion principles of Humility, Accountability, Collaboration, Courage, and
****Description available in French only**** Temps plein Lieu de travail : Toronto Groupe salarial : Entre 68 200$ et 76 700$ Numéro de l'affichage : 08-ACA-21 À propos de l'Université de l'Ontario français Innovante par sa signature
****Description available in French only**** Temps plein Lieu de travail : Toronto Groupe salarial : à partir de 48 500$ selon l'expérience Numéro de l'affichage : 05-ADM-21 À propos de l'Université de l'Ontario français Innovante par
ACCOUNT COORDINATOR Full-time opportunity – Toronto, ON We're looking for an energetic team player to join us at DAY. Is organization your middle name? If "detailed" came a close second, we would love to meet you! There are two important sides to
York is a leading international teaching and research university, and a driving force for positive change. Empowered by a welcoming and diverse community with a uniquely global perspective, we are preparing our students for their long-term careers and
Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand? Become an Account Support Coordinator with MPAC The Municipal Property Assessment
About QuadReal Property Group
QuadReal Property Group is a global real estate company headquartered in Vancouver, British Columbia. Assets under management are $61.2 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has evolved its capabilities to invest in public and private debt and equity markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
This role will report to the Chief Operating Officer and will be responsible for overseeing the corporate facilities of the Toronto office. This role is well-suited to someone who is a confident, pro-active, independent problem-solver with superior organizational skills and the ability to handle ambiguity, juggle multiple responsibilities, and likes to develop and sustain cooperative working relationships. The role requires the incumbent to be goal-oriented and driven to achieve excellence, and to demonstrate a high regard for confidentiality.
Please note that this is a 16 to 18 month contract opportunity.
Set up (as required), organize, and facilitate all administrative activities to ensure the smooth running of the office
Supervise and manage Receptionist and Office Services Assistants (2-3 team members). Provide guidance and mentorship to the Office Services team
Create and manage an office budget
Coordinate space planning initiatives with COO
Negotiate and manage contract and price negotiations with office vendors and service providers (credit cards, phone, transport, stationery, printers, photocopiers etc.)
Build relationships and work closely with other Executive Assistants at QuadReal’s head office, MCC office, Calgary, and Victoria. It will likely be necessary to interact with Office Services staff in our international locations as well.
Build a positive working relationship with the property staff at Commerce Court
Provide support for all visitors to the Toronto office, ensuring they have the relevant security access, and that office space or meetings room are ready for their arrival
Coordinate with IT in relation to all IT equipment and to troubleshoot any IT problems
Partner with HR to maintain office policies and to onboard and offboard employees
Ensure the office is kept in excellent condition and arrange for necessary repairs; manage fire & safety / health & safety regulations for the office; and maintain all office supplies
Manage a system for sorting/distributing incoming and outgoing post; and managing all incoming telephone and email enquiries
Create and maintain office operations manual (i.e., procedures and standards to guide the operation of the office)
Ad-hoc administrative tasks and ad-hoc project work as required
Qualifications & Experience:
Minimum 3 years of relevant experience, with prior experience setting up and managing an office required
Organizational Skills – must be able to allocate time effectively and work under pressure to meet tight deadlines, handle multiple demands and competing priorities, and adapt to new ideas and constant change. Must be able to use initiative and self-management skills to work independently with minimal direction and respond effectively to issues that arise.
Relationship Management – must demonstrate the ability to develop and sustain collaborative and trusting relationships throughout changing or difficult circumstances; and be comfortable working with others with differing opinions and be able to challenge and influence in a negotiable manner.
Resourceful, innovative, highly service-oriented, and a team player
Technologically sufficient with intermediate skills in Microsoft Office
QuadReal has introduced a mandatory COVID-19 vaccination policy that requires full vaccination against COVID-19 for everyone working in our offices or sites. Accordingly, a successful candidate offered employment at QuadReal will need to provide proof of full vaccination prior to commencing employment, subject exemptions permitted under applicable employment and human rights legislation.
Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you’ll know exactly what to expect.