Administrative Coordinator – Inspections Department

January 15 2023
Expected expiry date: February 3 2023
Industries Bank, Insurance, Financial services
Categories Administrative assistant, Data entry, Office clerk
Toronto, ON • Full time

Driven by technology and fuelled by innovation, HSB is Canada’s premier specialty insurance and applied technology services provider. Offering 150 years of technical and service excellence, we are focusing on emerging trends and unlocking new opportunities for clients. Today, we are accelerating, changing the future of insurance and risk solutions, for a modern world.

At HSB, we value the strengths and contributions of our diverse workforce. We offer continuous learning opportunities, giving you the flexibility to grow in your career while enjoying a healthy work-life balance and a collaborative approach in our coast-to-coast network of offices. Become part of a rewarding and impactful workplace experience while seeing first-hand technologies and risk solutions that are changing the way we live and work.

HSB is much more! It’s insurance. Engineering. Technology. To learn more about us, please visit


Primary Objectives:

The Administrative Coordinator contributes to the success of the Inspection Services Team, by providing high-level support to managers and other key stakeholders within the Inspections department as well as other stakeholders across HSB Canada using accuracy, effectiveness, timeliness and professionalism as key traits in their daily work.

Reports to:  Administrative Supervisor - Inspections


  • Process and proofread reports.
  • Perform data entry.
  • Distribute tracking sheets and assign work orders to Inspectors.
  • Work with the Inspection Area Managers to undertake small projects.
  • Complete general administrative tasks within the inspection department.
  • Daily interaction with Inspectors, other departments, clients, insured, brokers and The Ontario Regulatory body (TSSA).


  • 2 + years of administrative experience with excellent data entry skills.
  • College diploma or university degree.
  • Solid Microsoft Office skills: Word, Excel (use of Pivot tables may be required) and PowerPoint.
  • Strong communication skills (including a professional phone manner).
  • Superior organizational skills.
  • Ability to work independently while maintaining efficiency and accuracy as well as a part of a team.


Creating and maintaining a work environment that promotes respect, diversity and dignity is important to us. We strive for equality in our workplace, to eliminate employment barriers, and promote a workplace based on principles which align with our company values and promote positive employee practices. Candidates requiring accommodation during any stage of our selection process should advise us of this; we will strive to work with individuals to find a suitable means to meet their needs.

If you are interested in applying for this position, please quote Job Reference ADM0105-BW and please click the link: Apply Here.

We thank all candidates for their interest; however only those selected for interview will be contacted.


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