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Administrative Coordinator - Capital Projects

May 6 2021
Industries Education, Training , Healthcare, social assistance
Categories Administrative, Clerical, Clerical, Administrative Support, Health, Medical, Office manager, Project Management, Business Analysis
Toronto, ON

Job Posting Number: 875596

Position: Administrative Coordinator, Capital Projects
Site: UHN
Department: FM-PRO (Facilities Management – Planning, Redevelopment and Operations)
Reports to: Senior Director, Planning & Integration
Hours: 37.5 hours per week
Status: Permanent Full-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Coordinator, Capital Projects in our Planning & Integration Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

Job Summary:

As an integral member of the Planning and Integration Team, and under the direction of the Senior Director, Planning & Integration; with responsibilities to the Vice President, FM-PRO; and Senior Director, Redevelopment; the Administrative Coordinator will coordinate all activities related to Capital Projects.

The successful candidate will be responsible for organizing all Capital Project activities; performing administrative responsibilities to ensure the efficient and effective execution of the Capital Projects; performing cross-functional and other duties consistent with the job classification as assigned or requested by the FM-PRO Senior Management Team.

Excellent organizational and time management skills are essential to this role. The ideal candidate must have extensive knowledge of the MS Office applications (Outlook, Word, Excel and PowerPoint); have a well-honed ability to take initiative, and work well with a wide range of internal and external stakeholders. The ideal candidate will be professional, insightful, tactful and able to focus on the priorities of a rapidly changing priorities.


  • Minimum of a two (2) year Diploma in Business Administration or Office Administration, from an accredited college or university.
  • Minimum of five (5) years’ experience working in a senior administrative support role, preferably in a health care environment.
  • Demonstrated superior interpersonal and communication skills, both written and verbal.
  • Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities/deadlines Strong organizational skills required.
  • Demonstrated accuracy in taking meeting minutes, identifying decisions, action items and next steps.
  • Effective conflict-management skills required.
  • Proven ability to work independently and in a team environment.
  • High proficiency in conducting research, compiling information and maintaining records.
  • Experience working in hospital an asset.
  • Experience with MS Project an asset.

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTED DATE: May 06, 2021 CLOSING DATE: Posted until Filled

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted. network