The Administrative Assistant works from the Thunder Bay office and is responsible for the timely scheduling of guards and assignments; ensuring client satisfaction and operational success by meeting assigned KPI’s including managing overtime and open hours; recruiting best in class resources and ensuring a full staff compliment for all accounts; branch office administration; operational support for Mobile Supervisors and Account Management team.
What does a Administrative Assistant in Thunder Bay do?
Provide general support to visitors
Carry out administrative duties such as filing, typing, copying, binding, scanning etc
Order office supplies and Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Develop and maintain a filing system
Assist in the preparation of regularly scheduled reports
Produce and distribute correspondence memos, letters, faxes and forms
Answer and direct phone calls
Generating credits, cancellation and rebills
Creating manual invoices for customers with special requirements
Coordinating billing for services rendered and attaching required reports/backup
Processing account payables/receivables for the branch
Scheduling staff and entering pay adjustments
Performing union transfers, manual programming and reconciliation for statutory holidays
Creating, updating and terminating employees and clients information in the system
Qualifications to become a Administrative Assistant in Thunder Bay ?
The Administrative Assistant will be required to be proficient in GardaWorld operating procedures including Office 365, Scheduling Software and be able to produce reports as associated with the current platforms.
Understand CBA protocols and procedures, H&S and Business Management manuals
Excellent deportment and communication skills
Be flexible in working off hours as required
Must be an organized self-starter
Able to work unsupervised in a fast-paced and stressful environment
Since you are applying from outside Canada, you application will be moderated by our team. You will receive an email once it's been approved.
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You must be legally entitled to work in Canada in order for your application to be considered.
I am legally entitled to work in Canada
Application from outside Canada
Finding an employer that will assist you in your work permit without knowing you is utopic.. Employers simply do not consider non-resident applications. We strongly recommend that you immigrate to Canada before you start looking for employment.