Administrative Assistant

September 22 2021
Industries Security
Categories Administrative assistant, Administrative, Clerical
Thunder Bay, ON

The Administrative Assistant works from the Thunder Bay office and is responsible for the timely scheduling of guards and assignments; ensuring client satisfaction and operational success by meeting assigned KPI’s including managing overtime and open hours; recruiting best in class resources and ensuring a full staff compliment for all accounts; branch office administration; operational support for Mobile Supervisors and Account Management team.

What does a Administrative Assistant in Thunder Bay do?

  • Provide general support to visitors
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc
  • Order office supplies and Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Develop and maintain a filing system
  • Assist in the preparation of regularly scheduled reports
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Answer and direct phone calls
  • Generating credits, cancellation and rebills
  • Creating manual invoices for customers with special requirements
  • Coordinating billing for services rendered and attaching required reports/backup
  • Processing account payables/receivables for the branch
  • Scheduling staff and entering pay adjustments
  • Performing union transfers, manual programming and reconciliation for statutory holidays
  • Creating, updating and terminating employees and clients information in the system

Qualifications to become a Administrative Assistant in Thunder Bay ?

  • The Administrative Assistant will be required to be proficient in GardaWorld operating procedures including Office 365, Scheduling Software and be able to produce reports as associated with the current platforms.
  • Understand CBA protocols and procedures, H&S and Business Management manuals
  • Excellent deportment and communication skills
  • Be flexible in working off hours as required
  • Must be an organized self-starter
  • Able to work unsupervised in a fast-paced and stressful environment

Interested? Apply online!

Apply now!

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