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Administrative Coordinator - Strategic Portfolio Management

October 22 2020
Industries Non-profit organisation - NPO
Categories Administrative, Clerical, Administrative assistant, Executive Assistant, Office clerk, Receptionist, Data entry, Secretary, Word processing clerk, Office manager
Pickering, ON

Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

Become an Administrative Coordinator with MPAC

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day. Learn more >

Here's what you will do as part of the team:

  • Receive, review and distribute all correspondence and follow up on all outstanding issues, as well as set up and maintain electronic and paper filing systems;
  • Respond to routine enquiries and draft responses in a professional manner;
  • Organize content for presentations, reports, bulletins, memos and correspondence, accessing information from various sources;
  • Proofread and edit all material for accuracy and adherence to MPAC standards;
  • Support the research of information in preparation for meetings, conferences and special projects and make arrangements for meetings and conference calls;
  • Track outstanding items and the status of incoming reports and presentation files;
  • Assist in coordinating meetings including distributing agendas, logistical arrangements and ensuring appropriate follow up of action items; and
  • Provide financial services support to the team, which includes inputting data into financial system (SAP), monitoring and reconciling monthly expenditures, submitting expense claims and preparing expense reports.

Here's what you will need to succeed:

  • At least 3 years of administrative and/or clerical support experience supporting management;
  • General knowledge of budgeting and purchasing processes;
  • Advanced proficiency in all MS Office suite of applications (Word, Excel, Visio, Project PowerPoint);
  • Good organization and time management skills while maintaining high quality standards;
  • Effective communications skills coupled with excellent follow-up skills; and
  • A strong customer service orientation and ability to work under tight timelines.

Nice to have:

  • Completion of a college diploma or university degree in Administrative or related studies;
  • Budget perceptiveness – excellent knowledge of expense policies and procedures; and
  • General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act).

What's in it for you:

  • Competitive compensation
  • Great corporate culture
  • Flexible work
  • Opportunity for growth
  • Strong focus on learning, professional accreditation and mentorship
  • Leading edge technology

Full time MPAC employees also enjoy: competitive benefits package, defined benefits pension plan, three weeks' vacation to start, parental leave top-up and more.

Additional Information:

Posting number:  MPAC-215-20
Location:  MPAC Head Office, Pickering
Hours of work:  36.25 hours per week
Employment type:  Full-time
Branch: Strategic Portfolio Management
Department:  Governance and Strategy
Position level and salary:  PG B $47,409 - $59,263
Area of Search:  Open

Ready to apply?

Click on the "Apply Online" link, create your candidate profile and upload your resume and cover letter by November 4, 2020. Please note, only applications submitted through the Applicant Tracking System will be accepted.

Successful candidates will be required to undergo a background verification with Mintz Global Screening. By applying to this job posting, you are providing your consent to MPAC to share your name, email address and phone number with Mintz, to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC, should you be the successful incumbent.

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

Persons with disability who need accommodation in the application process or those needing job postings in an alternative format may email their request to

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.

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