Executive Assistant

October 3 2019
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Executive Assistant
Ottawa, ON

At MD Financial Management, we have one mandate: to help Canadian physicians achieve financial well-being by focusing on their distinctive needs and operating in their best interests. Our commitment to work/life integration, employee well-being and ongoing learning are key factors that contribute to our overall success.

For the sixth consecutive year, MD Financial Management has been recognized as one of the Achievers 50 Most Engaged Workplaces in North America. The annual award, given by Achievers—an industry-leading provider of employee recognition and engagement solutions—commends top employers that display leadership and innovation in engaging their workforces.

MD is seeking an Executive Assistant responsible and accountable for the coordination, organization, and support for the President and CEO, and the Executive Leadership Team (ELT). You are a strategic, autonomous and highly competent Executive Assistant with ideally, prior experience supporting a C-level executive and team.

What You Will Do:

  • Serves as the primary point of contact for the CEO, organizing and coordinating external and internal relations and overseeing special projects for the CEO
  • Acts as liaison with internal and external contacts on behalf of the President and CEO, and the ELT
  • Coordinates information and communications flowing in and out of business area; uses own judgement and initiative in confirming, responding to requests for information
  • Coordinates meetings and agendas
  • Prepares travel bookings and arrangements; completes travel expenses as required
  • Prioritizes work flow and proactively assists ELT as needed
  • Formats presentations, proposals and documentation
  • Receives incoming mail and reviews for content and urgency of action and highlights accordingly
  • Creates and maintains confidential filing systems
  • Creates and manages contacts directories in Outlook, enabling quick and easy access

What You Bring:

  • Diploma in Post-Secondary Business/Administration or equivalent combination of education and experience
  • Proficient in the use of Microsoft Windows and its applications including Excel, Word, PowerPoint, and MS Outlook
  • 5+ years administrative experience working with increasing responsibilities

What You Need:

  • Strong and professional communication skills
  • Demonstrated or proven initiative in delivering value
  • An effective team player that works well in a cross-functional and dynamic matrix environment
  • Accuracy and high-quality standards are expected on a consistent basis despite often tight turnaround times
  • Exhibits a high degree of responsibility for confidential matters
  • Strong interpersonal and reasoning skills, with proven problem-solving abilities
  • Proven organization, planning, prioritization, and time management skills with a developed sense of urgency and strong results orientation
  • Detail oriented, client-focused
  • Bilingualism is preferred

What Success Looks Like:

  • You are passionate about the MD value proposition.
  • You are constantly learning and honing your skills.
  • You are technology savvy.
  • You feel rewarded and recognized in a way that inspires you to do your best work.

Apply now!

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