Part Time Administrative Assistant

February 2 2018
Industries Pharmaceutical, Biotechnology
Categories Administrative assistant, Receptionist
Mississauga, ON

At Abbott, we're committed to helping you live your best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 94,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Position Overview:

The Administrative Assistant will greet visitors at reception and will provide administrative support to the Abbott Diagnostics Division (ADD).

Status: Temporary, Part-Time (12 month contract, approximately 20 hours per week)

Responsibilities:

  • Process non-inventory purchase orders in JDE
  • Provide the following administrative support functions and act as back up to the department:

                 -Organize, maintain and control proper filing system and procedures

                  within the department.

                 -Handle incoming calls, sort mail and related correspondents

  • Prepare and issue standard procedure forms, i.e. cheque requisition, vacation and absenteeism list and department expenses.
  • Coordinate travel arrangements for non-Abbott employees
  • Handle mail & couriers – inbound and outbound
  • Send out mail to field staff if needed
  • Order stationery, business cards
  • Order lunches
  • Book meeting rooms
  • Reception
  • Other administrative tasks for Abbott Molecular Division, Abbott Point Of Care, Abbott Nutrition

Required Qualifications and Skills:

  • High School diploma
  • 1-3 years of experience in a similar role
  • Mature, can handle stress and pressure
  • Excellent interpersonal skills
  • Excellent time management skills, self-discipline and focus
  • Good productivity tools (PC) skills
  • Excellent accuracy and follow-up skills
  • Excellent English writing skills
  • Excellent judgement
  • Excellent sense/adherence to priorities
  • Reliable, dependable, punctual
  • Ability to handle confidential information
  • Ability to take key actions and demonstrate behavioural anchors that support all Abbott core competencies

Abbott Canada is committed to the hiring, advancement and fair treatment of individuals without discrimination based on factors such as race, sex, colour, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.

Our diversity goals for recruitment, hiring, and retention are embedded in our corporate goals, and our diversity initiatives are supported by the highest level of the organization.

We strongly believe that a diverse workforce fosters more creative and innovative thinking throughout the organization. Creating an inclusive environment, where everyone is respected and valued, enables us to leverage our diversity as a business driver and strengthens our position as a global leader.

Abbott strives to promote and maintain an inclusive, high-performing culture that allows all employees to reach their full potential and contribute to Abbott's success.

Apply now!

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