Administrative Assistant - Floater

September 5 2017
Industries Construction, Maintenance
Categories Administrative assistant, Office clerk
Kitchener, ON

MTE Consultants Inc.

Come join our team! We are More Than Engineering

MTE Consultants is an employee-owned company that provides services in civil and structural engineering, building and environmental science, toxicology, and land surveying. Since beginning in 1985, MTE has grown to over 200 employees with offices in Burlington, Kitchener, London, and Stratford.

MTE is about three things … people, people and people. This philosophy is what continues to drive our culture. Our employees are integral to who we are and what we do. As a result we strive to provide a working environment and culture that fosters personal growth, career development and positive relationships.

Position Summary:

The Administrative Assistant - Floater is responsible for providing administrative support to all staff members and providing coverage for administrative positions within the organization. Duties include but are not limited to: formatting, proofreading, printing and copying of documents, covering reception, meeting minutes, preparing various types of correspondence including proposals, tenders and letters as required.

The Administrative Assistant - Floater reports to the Manager, Facilities and Administration and works closely with all members of the Administrative team as well as with staff across the company on a regular basis. This position also involves regular communication with external contacts such as clients and visitors while performing reception duties.

Position Responsibilities :

Provide daily assistance to all Administrative (AA) staff. Coverage of AA staff absences in all Regional offices as required. Responsibilities include:

  • Kitchen and coffee duties
  • Production and compilation of reports, tenders, proposals and drawings as required
  • Format, proofread, print, copy and compile various reports, drawings, proposals, letters and other correspondence and documents
  • Ensure all documentation is accurate, meets specifications and project requirements and MTE standards
  • Coordinate logistics for meetings
  • Prepare and distribute weekly scheduling reports
  • Document and drawing scanning and filing
  • Other related duties as assigned

Provide coverage for Client Relations Representative (Reception) on a daily basis. Responsibilities include:

  • Answering all telephone inquiries, determine the appropriate internal contact and route calls accordingly
  • Greet all visitors, sign-in and notify internal contact of visitors according to MTE procedures
  • Process and sort incoming mail for internal or interoffice delivery and complete mail runs as required; prepare and process outgoing mail
  • Coordinate and process couriers and shipments
  • Assist with meeting logistics such as booking boardrooms and ordering food
  • Other related duties as assigned

Requirements/Skills/Qualifications:

  • Post Secondary Diploma in Administrative Program or related field
  • Minimum 1-2 years of work experience
  • Working knowledge of MSOffice including Word, Excel and Outlook
  • Familiarity with general office equipment
  • Strong customer service orientation
  • Ability to multi-task and meet deadlines
  • Strong written and verbal communication and comprehension skills
  • G class driver's license and personal vehicle

MTE Consultants Inc. offers a comprehensive benefit package including the following:

  • Competitive Wages
  • Shared Ownership in Our Employee Owned Company
  • Group RRSP Matching program
  • Technical Development and Career Opportunities
  • Social and Supportive Culture; and much more!

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department.

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