Confidential Assistant to Dean of Social Work

June 26 2022
Industries Education, Training
Categories Administrative assistant, Administrative, Clerical, Executive Assistant
Winnipeg, MB

Confidential Assistant to Dean of Social Work

The University of Manitoba is a driving force of innovation, discovery, and advancement. Our momentum is propelled by our campus community – UM faculty, staff, and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities, and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Confidential Assistant is part of the senior management team of the Faculty of Social Work, providing executive support to the Dean of Social Work, as well as ensuring the effective day-to-day operation of the general office and the efficient use of human resources.  This person will act as a receptionist to the Dean by receiving visitors, scheduling appointments, and communicating effectively with students, the public, agencies, and University staff.  This position is responsible for coordinating numerous complex Faculty processes including but not limited to faculty searches, tenure and promotion cases and study leaves

The qualifications and experience we’re looking for:

  • Three years directly related University administrative experience required.
  • Thorough and working knowledge of academic, student and research related policies and procedures.
  • Intermediate experience using computer programs such as Microsoft Office applications such as Word, Excel, Access, PowerPoint, and Outlook.
  • Experience using Ad Astra, JUMP, Aurora Student, Self Service are required.
  • Experience with Concur, VIP or EPIC an asset.
  • Excellent oral, written, and communication skills is a must.
  • Knowledge and proficiency in completing university forms is required.
  • Promote good working relationships with staff, students, and the public.
  • Provide good problem-solving and good organizational skills.
  • Demonstrated leadership and supervisory skills are required.
  • Able to exercise independent judgement and carry out duties in a professional manner.
  • Able to take initiative to create an organized and efficient office.
  • Must possess a high degree of integrity, professionalism and sensitivity to cultural differences, compassion, and empathy.
  • Must be able to communicate effectively with staff, students, and the public and to maintain confidentiality.
  • Must be able to work as a part of a team.
  • Must be task oriented and able to work toward goals under time constraints with frequent interruptions. Able to provide effective assistance to staff, students, and members of the community.
  • Must possess good interpersonal skills.
  • Must be sensitive, respectful, and responsive to all requests from faculty, staff, students, and other department members.
  • Must deal with all personnel in a timely and professional manner.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

  • Comprehensive group benefits and pension plan.
  • Competitive vacation time.
  • Employee and Family Assistance Program.
  • A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:

Closing Date: June 23, 2022
Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Apply now! network