Document Control Coordinator - Turnaround

April 24 2019
Industries Recruitment, Employment services
Categories Administrative, Clerical, Administrative assistant, Data entry, Archivist-Documentalist, Document Control, Administrative, Clerical
Vancouver, BC

To apply for this role please click on the following link - https://jobs.applyfirst.ca/jobs/110871

  • Excellent opportunity to use your technical administrative experience with an industry leader!
  • Put your expertise to work in a dynamic, engaging and collaborative team environment!
  • Receive competitive compensation and benefits with a global leader!

ABOUT THE ORGANIZATION

Methanex is the world's largest supplier of methanol to major international markets in North America, Asia-Pacific, Europe and Latin America. Methanol can be found in products from windshield washer fluid to recyclable plastic bottles, plywood floors to paint, silicone sealants to synthetic fibers. The energy sector is one of the most rapidly growing markets for the use of Methanol and greatly relies on the expertise and commitment of Methanex as their trusted supplier.

With the care of the environment as the root of their business, Methanex is a Responsible Care® company committed to the safe, ethical and environmentally sound management of the chemicals it makes and uses. Responsible Care® is an ethic established by the Chemical Industry Association of Canada (CIAC). The Responsible Care® ethic is an integral part of Methanex's global commitment to ensuring the well-being of all stakeholders, wherever Methanex does business.

ABOUT THE OPPORTUNITY 

Methanex currently has an exciting opportunity for a Document Control Coordinator - Turnaround to join our team in Medicine Hat.

In this role, you will coordinate turnaround team documentation and drawings, ensuring all engineering records are correctly managed within the Methanex document management system. You will also act as the gatekeeper in ensuring document control processes are followed, document control deliverables meet Methanex quality standards, and associated client processes for final project records are properly administered.

This is a temporary position with an anticipated commencement of June 2019 and an anticipated duration of approximately sixteen months.

Key responsibilities include: 

  • Working with the turnaround team to identify the requirements for the controlling of documents for the development of all turnaround work packages.
  • Working with the turnaround team to identify the requirements for turnover packages from contractors executing the work.
  • Building a database to track all expected turnover packages.
  • Supporting the review of all packages received.
  • Setting up filing systems for turnover packages and files as received.
  • Controlling the collection of additional Methanex information needed to complete the contractor turnover packages to meet Methanex operational readiness requirements.
  • Contributing to the organizational vision of Global Methanol Leadership and "one-team" by demonstrating the core values of integrity, trust, respect and professionalism.
  • Undertaking all aspects of the role through living the Methanex values. 
  • Conducting all business in a manner which supports the Responsible Care ethic. 

Our ideal candidate will have a post-secondary diploma in administrative office management or a related technical discipline, and previous experience maintaining document control processes for a technical or engineering department.  An equivalent combination of education, training and experience may be considered.

You will have a strong working knowledge of data management systems and document control processes, the ability to understand engineering related documents including specification sheets and AutoCAD drawings, engineering workflows including change request and approval processes and the ability to understand engineering concepts including component tags, engineering record numbers, and hard and soft revisions.

You will also demonstrate the following competencies: 

  • Proficiency with Microsoft Office suite of programs, Adobe Acrobat Professional, and File Transfer Protocol, as well as familiarity with Maximo
  • Customer focus; dedicated to exceeding the expectations of internal and external customers
  • A strong ability to develop and maintain positive peer relationships, including strong team collaboration skills
  • Self-motivation with a proven ability to work independently with limited supervision and direction
  • Results-driven with a demonstrated ability to consistently exceed identified goals and achieve results
  • Highly organized and detailed-oriented with strong prioritization and time management skills, demonstrated through a consistent ability to flexibly respond to shifting priorities and manage several competing priority tasks simultaneously
  • Consistent ability to adhere to defined methods and procedures
  • Sound judgment with a demonstrated ability to generate effective options and recommendations based on a mixture of analysis, wisdom and experience
  • Ability to be proactive in identifying and implementing improvements and efficiencies
  • Excellent written and verbal communication and listening skills
  • Strong self-awareness, a personal commitment to ongoing self-development and demonstrated learning agility

ABOUT THE BENEFITS

Building on our core values of integrity, trust, respect and professionalism, our corporate culture encourages communication and teamwork and rewards employees for creativity and innovation. We are also very active in supporting educational and training/development initiatives. We sponsor scholarships and co-op programs at local colleges and universities as well as hands-on training programs at our manufacturing facilities.

In exchange for your hard work and dedication, you can expect an industry competitive salary and benefits.

Join this thriving and team focused market leader today and expand your experience with a new challenge - Apply Now! 

To apply for this role please click on the following link - https://jobs.applyfirst.ca/jobs/110871

Apply now!

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