Requisition ID: 29939
Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.
Main Purpose and Function
The Administrative Assistant III is responsible for the efficient and effective operations of two Deputy Directors of Planning, Urban Design & Sustainability (PDS) under the GM’s Office, and for providing confidential administrative services to both Deputy Directors.
The incumbent provides executive level administrative management to both the Deputy Director of Planning-Current Planning & the Deputy Director of Planning-Long Range & Strategic Planning. These duties include: maintaining executive calendars; scheduling internal and external meetings including recruitment interviews and selection meetings, and other meetings on behalf of the Deputy Directors; co-ordinating travel and training arrangements for Deputy Directors and approvals for PDS Senior Management; ensuring that matters requiring immediate action are brought to the attention of the Deputy Directors; preparing and/or locating background information on issues and sensitive topics; drafting, editing and formatting various sensitive and confidential documents.
Key Contacts and Reporting Relationships
Reports to the Deputy Directors of Planning, Urban Design & Sustainability. Key contacts include members of the City Leadership Team (CLT) members, PDS Senior Management team, the Administrative Manager, members of the development and building industries, external agencies and government representatives. Close and collaborative working relationship and coordination with the GM & the GM’s Executive Assistant.
Minimum Position Requirements
Education and Experience:
Knowledge, Skills and Abilities:
All City of Vancouver employees are required to be fully vaccinated as a condition of hire and ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.
Business Unit/Department: Planning, Urban Design & Sustainability (1275)
Employment Type: Regular Full Time
Position Start Date: February, 2022
Application Close: January 28, 2022
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.
To be considered for this exciting and impactful career opportunity with a generous benefits package, please apply on our careers site.