Administration Coordinator

Title: Administration Coordinator
Department: Administration
Reports to: General Manager

SUMMARY OF RESPONSIBILITIES:

The Administration Coordinator works with the General Manager to support the overall successful operation of Mt Seymour Resorts and Sea to Sky Parks Services through a range of administrative activities.

RESPONSIBILITIES:

• Works with the General Manager to respond to and action all incoming emails and correspondence.
• Provides ongoing administrative support to the General Manager in areas such as production of letters, memos, policies and other communication pieces, including proofreading and distribution.
• Participates in daily briefing sessions with the General Manager to coordinate the day's activities.
• Generates, maintains and updates a database of standard letters, forms and documents which are to be used within the Executive Office.
• Assists with writing, researching, formatting, editing, and assembling AOP's and RFP's
• Responds to general enquires.
• Overseas incoming and outgoing mail and courier services.
• Works with the General Manager to schedule and manage meetings and appointments including attending some appointments in their place.
• Set up, attend and participate in meetings, take meeting minutes and circulate as required - follow up with action points.
• Maintains an efficient filing system, which facilitates the quick retrieval of information.
• Oversees ordering of office supplies and PPE.
• Works with the General Manager on Mt Seymour and Sea to Sky Parks operational planning
• Works with the General Manager on Mt Seymour's strategic planning
• Works with the General Manager on Mt Seymour's master plan and special projects.
• Takes ownership of some identified special projects as needed, carrying out research, conducting meetings and following up to ensure the project is moving forward according to established timelines.
• Establish a relationship and work with CWSAA and the Society of Park Operators.
• Establish and maintain working relationships/ongoing communications with BC Parks and other Government and Community Stakeholders.
• Work with IT to create greater efficiencies in communications, scheduling and improved administrative efficiency.
• Maintain and monitor telecommunications (cellular phones, Versature phone system and other telecommunications as required) contracts.
• Ensure the operation of the General Manager's Office in their absence.
• Other duties as required

WHAT WE REQUIRE FROM YOU:

• Grade 12 graduation combined with College or University degree/credits in a related discipline
• Strong administration and typing skills (60wpm).
• Good communication and interpersonal skills.
• Strong organizational abilities.
• Strong team player.
• Ability to work efficiently under pressure and adhere to deadlines.
• The ability to work independently.
• Knowledge of the winter recreation industry an asset.
• Own transportation

TERMS OF EMPLOYMENT:

• Full-time year round, salaried position
• $52,000-$58,000/year (dependent on experience)
• Benefits - 50% cost share between employee and employer
• Complimentary season's pass and shuttle bus pass
• Range of industry discounts and perks