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Office Manager / Administrative Assistant

June 21 2021
Industries Accomodations, Food services
Categories Administrative assistant, Management, Administration, Office manager
Richmond, BC

Looking for an opportunity to make a real impact? We’re currently recruiting for an Office Manager / Administrative Assistant based out of our Corporate Head Office in Richmond, B.C. to join our amazing team of talented employees.

Boston Pizza International has been recognized as one of Canada’s 50 Best Managed Companies since 1994. Serving more than 40 million guests annually, Boston Pizza International Inc. is Canada’s No. 1 casual dining brand with more than 380 restaurants in Canada and more than $1 billion in sales. Boston Pizza has for decades enjoyed a significant takeout and delivery side to our business, which has served as a strong advantage vs. most competitors in helping us adjust to and successfully weather the significant impacts the pandemic has had on the broader restaurant industry. You won’t regret your decision to join our team!

What you do:

Reporting to the Director of Human Resources, you will contribute to the success of the organization by establishing a safe and supportive work environment for our employees; supporting the move to a more flexible work atmosphere; providing support for corporate events, projects and initiatives and in maintaining effective business relationships with our landlords, vendors, suppliers, clients and employees.

In this role, your responsibilities will include:

  • Facilities and equipment management, which includes all office services, storage facilities, landscape services, etc.;
  • Liaising with property management on all aspects of building maintenance and projects;
  • Managing office space, moves and renovations;
  • Working collaboratively on securing and managing vendor contracts and services;
  • Ensuring offices and common areas are appropriately cleaned and safety protocols are being adhered to;
  • Managing all office supplies and inventory;
  • Monitoring and managing all office-related expenses, adhering to the administration budget;
  • Coordinating all incoming office mail and deliveries and all outgoing mail and couriers;
  • Managing office security services and devices;
  • Answering and redirecting incoming calls through our main switchboard;
  • Providing reception services and general office duties as required;
  • Supporting the Director of Human Resources in drafting employee communications; scheduling meetings and coordinating employee events;
  • Taking ownership of Health & Safety initiatives and participating in the Social Committee;
  • Maintaining strong working relationships with property management, vendors, clients and employees.

What you offer:

  • A minimum of 3 years of office administration experience;
  • Post-secondary education in business administration would be an asset;
  • Excellent interpersonal and relationship-building skills;
  • Strong customer service orientation;
  • Excellent verbal, written and organizational skills, with strong attention to detail;
  • Ability to take initiative, manage multiple tasks/projects and prioritize these appropriately;
  • Agile, adaptable and the able to thrive in a fast-paced environment;
  • Ability to listen actively, analyze a situation, and determine appropriate next steps;
  • Ability to exercise judgement, tact and discretion in managing confidential information; and
  • Strong working knowledge and understanding of Microsoft office programs, particularly Microsoft Word, Excel and Teams.

**IMPORTANT: While much of our workforce is still working remotely, this role will be expected to work out of the office full-time, providing support as we re-open our office, adhering to all provincial health recommendations and safety protocols. Masks will be required while in the office for the foreseeable future.

Why you want to work with us:

  • We’re a strong Canadian brand with a hospitality focus, embracing a work-hard, play hard philosophy;
  • We’re an organization with a strong emphasis on team culture;
  • Our entrepreneurial roots support a culture of collaboration;
  • We’re always looking to promote internal talent;
  • We have a tight-knit team to support you every step of the way; and
  • Through the “Future Prospects” Boston Pizza Foundation, we’re focused on giving back to the communities we live, work and play in.

What’s next:

  • If you know someone who might be interested, share this posting with them;
  • If you’re interested, send us your resume;
  • If we’re interested, we’ll reach out to you to schedule a phone screen;
  • If you continue to be a prime candidate, we’ll schedule a virtual interview; and
  • If you’re our leading candidate, we’ll check your references and provided they’re as good as we expect, we’ll extend you an offer.

At Boston Pizza International, we are committed to a culture that welcomes, encourages and celebrates the diversity of our team members. We recognize that our decisions are better and our ultimate success greater when we work together as equal members of one family.

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