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Education Administrative Assistant

July 21 2017
Industries Public administation
Categories Administrative assistant, Data entry
Kelowna, BC

TITLE: Education Administrative Assistant                                  
MINIMUM SALARY: Commensurate with experience

DEPARTMENT: Community Services          
TERM: Full-Time


POSITION SUMMARY: The Education Administration Assistant position is primarily responsible for providing a variety of administrative support services to the Education Department including Employment & Training (OTDC), Active Measures & Social Development. The incumbent must provide well-organized administrative support and keep related business transactions and correspondence personal and confidential.



  • Performs basic administrative tasks for the Education Department Team

  • Drafts and prepares confidential and non-confidential materials such as forms, correspondence, reports, spreadsheets, and power point presentations

  • Prepares and maintains spreadsheets using Excel and forms using Adobe

  • Coordinates accounts payable submissions based on standardized guidelines (i.e. monthly living allowance, tuition, textbooks and supply, K-12 student allowance, and tutoring) for Education Services Manager's approval

  • Maintains Education and Income Assistance file management systems, either hard copy or electronic as directed

  • Assists Social Development in client applications for Income Assistance and other applications pertaining to Social Development initiatives

  • Transcribes, prepares, and distributes department meeting agendas and minutes; schedules meetings as directed

  • Assists with organizing special events (lunches/farewells, graduations, career fair, etc.)

  • Performs other duties and responsibilities as necessary in the performance of the position as required

  • Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards and procedures, and as directed by the Manager of Education Services

  • Maintains confidentiality on all matters relating to the affairs of the Westbank First Nation



  • Grade 12 Diploma or equivalent work experience is required

  • Certification in Office Administration or equivalent is preferred

  • 3 years Office Administration experience

  • Intermediate level of proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Adobe

  • Experience drafting and preparing letters, reports, spreadsheets and application forms

  • Experience in accounts payable, accounts receivable, travel forms, Third-Party Authorization Forms

  • Ability to work independently or collaboratively within a team

  • Strong interpersonal, organizational, and planning skills

  • Strong attention to detail, accuracy, and outgoing nature

  • Must possess excellent written and verbal communication and client service skills

  • Ability to function well in a fast-paced, deadline driven environment with multiple priorities

  • Ability to follow direction to complete quality research and/or background information

  • Ability to understand and follow policies and mandates

  • Self-motivated with the ability to take initiative without direction

  • Excellent filing skills (electronic and manual)


    A competitive salary and benefits package is offered. Further information can be obtained at by navigating to the Human Resources page (Departments>Human Resources) or by visiting the Employment Opportunities tab located in the top right hand corner of the homepage.


    Interested applicants should email an application form, cover letter, and resume by Friday, August 11, 2017. Please reference #17-14 and indicate clearly in your covering letter where you saw this posting and how your experience and qualifications meet the requirements of the position.


    *Incomplete and/or late submissions will not be accepted*


    Recruitment/Training & Development Coordinator

    Westbank First Nation

    301-515 Hwy 97 South, Kelowna, BC V1Z 3J2

    Fax:  (250) 769-4377

    Email: network