Executive Administrative Assistant to the Executive Director, Wholesale

November 24 2021
Industries Retail
Categories Administration, Finance, Accounting, Executive Assistant, Retail
Burnaby, BC

Executive Administrative Assistant
Clerk R11

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

At the Liquor Distribution Branch (LDB) our vision of ‘Service. Relationships. Results.’ is all about providing a valued service, building strong relationships with our stakeholders, and achieving greater results for the province.

The LDB is one of two branches of government responsible for the cannabis and liquor industry of B.C. We operate the wholesale distribution of beverage alcohol and non-medical cannabis within the province, as well as the household retail brands of BC Liquor Stores and BC Cannabis Stores.

We employ nearly 5,000 people in over 200 communities and have hundreds of career opportunities spanning our entire wholesale, retail and corporate operations – from supply chain logistics, to high-tech solutions, and everything in between. The LDB has been named one of BC’s Top Employers 12 times over for offering exceptional places to work, flexible work hours and earned days off, extended health and dental benefits, maternity and parental leave top-up payments, a pension program, in-house professional and leadership development, and subsidies for professional accreditation.

The BC Liquor Distribution Branch Wholesale Operations division is the hub of beverage alcohol distribution in British Columbia. There are three business units; Wholesale Supply Chain, Pricing & Imports and Distribution, working in partnership with suppliers to maintain a resilient and responsive supply chain whilst focusing on exceeding our customers’ expectations, and giving back to the communities we serve. The Wholesale division’s ethos of continuous improvement through innovative strategies, unmatched relationships and talented teams makes this a vibrant and stimulating environment in which to keep developing your expertise and knowledge.

Reporting to the Executive Director, Wholesale Operations, Liquor the position is the initial contact to the public, staff at all levels and others with whom the Executive Director may have contact with. The position provides coordination and direct support for the department’s staff administration, and all other administrative support activities throughout the department. This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Executive Director’s Office, Directors, Department Managers and staff.

The LDB's leadership team strives for excellence as it acts to drive profitable growth and achieve business objectives. The organization's operating environment is characterized by considerable challenges, including competitive factors, changes to the regulatory regime and new technologies that impact business operations. Positions throughout the organization play a role in addressing these challenges, and contributing to the achievement of corporate objectives. The work environment is fast paced, and attention to detail is of critical importance.

This position operates in a standard office environment. A criminal record check is required.

For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for permanent or temporary future opportunities may be established.

Position Requirements:

Education and Experience:

  • A minimum of three (3) years of administrative support experience in a large, high-volume office environment with an emphasis on coordinating services, organizing meetings, composing and preparing correspondence, and managing the daily business of senior executive(s).
  • A minimum of six (6) months of recent experience (having occurred in the last 3 years) providing administrative support to an executive level and supporting multiple department directors
  • Experience preparing and maintaining documentation, spreadsheets, and databases, and using standard computer applications (i.e., MS Outlook and MS Office), including 50 wpm keyboarding skills.
  • Experience and high proficiency in PowerPoint and preparing PowerPoint presentations as assigned.
  • Experience with calendar and travel management and organization for a fast-paced senior executive office
  • Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy.
  • A degree, diploma, or certificate in a related area (business administration, administrative assistance) is required.
  • Preference may be given to candidates with experience providing financial services, including reconciling transactions, reviewing financial reports, preparing accruals, etc.

A combination of training, education and experience may be considered; candidates with 5 years of recent experience may be considered in lieu of educational requirements.

How to Apply & Application Requirements:

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the Position Requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description.

A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries, please contact Rebecca Levick, A/HR Advisor at 604-252-5053.

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca before the stated closing time, and they will respond as soon as possible to assist you.

Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.

Apply now!

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