Administrative Assistant Confidential

At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of.

We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance.

Position Highlights

Are you looking for the opportunity to take your administrative skills to the next level? Do you have a thirst for knowledge and enjoy identifying opportunities to add value?

At ICBC, we have an exciting opportunity available for an Administrative Assistant supporting our Employee Relations Team in Human Resources.

As the Employee Relations Administrative Assistant you will enjoy being part of a team of dedicated professionals, working collaboratively on various projects and initiatives that will contribute to ICBC’s purpose to “move all forward”. The day-to-day responsibilities of the role will be to look after all administrative aspects to support the Employee Relations team. This includes, but is not limited to: calendar management, employee relations file management, monitoring of employee relations correspondence, preparing a variety of confidential documents, reports and presentations, coordinating meeting agendas, submitting expenses, liaising with various departments and stakeholders, and other organizational tasks, projects and initiatives as assigned. 

Position Requirements

• Minimum of 3 years of experience in administrative support positions to senior leader(s).
• Legal or litigation administrative experience and experience or education in human resources and unionized environments strongly preferred.
• Strong time management skills to manage multiple calendars and plan meetings and activities.
• Demonstrated experience with File management systems and attention to detail regarding timelines.
• Highly organized with excellent communication and interpersonal skills.
• Demonstrates sound judgement in being proactive and taking initiative.
• Excellent written communication including email, preparing reports and presentations.
• Excellent attention to detail and problem solving skills.
• Ability to exercise tact and discretion in handling sensitive information.
• Comfortable working independently and as part of a project. Focused on continuous improvement and identifying ways to add value.
• Proficiency with MS Word, Excel and PowerPoint. Knowledge of Outlook, SharePoint and Microsoft Teams an asset.

 Position Information

ICBC continues to be recognized as one of BC's Top Employers. We hire great people for phenomenal jobs, come join our team!

What we offer:

• Comprehensive flexible benefit coverage to all eligible employees including a defined benefit pension plan and 4 weeks’ vacation, plus Wellness Days.
• Competitive Salary & Benefits: We are committed to providing industry competitive salary and benefits.
• Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in your role.
• Hybrid of On-site and Working from Home: We offer flexible working arrangements as we continue to support our employees in balancing their career and family commitments.
• COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety and wellbeing.
• Engaging Culture: We promote an inclusive and diverse work environment.

Only candidates legally entitled to work in Canada will be considered for this position